Apply for ASSOCIATE ADMINISTRATIVE OFFICER (TJO), Geneva, Switzerland Job Vacancy | Position

Organizational Setting and Reporting

This place is situated in Enterprise Resource Planning Management Section (ERPMS), Programme Support and Management Services (PSMS), Office of the High Commissioner for Human Rights (OHCHR), Geneva. The Associate Administrative Officer will report back to the Chief ERPMS of OHCHR.

Responsibilities

Under the supervision of Chief ERPMS, the Associate Administrative Officer will probably be accountable for the next duties: Enterprise Resources Planning – Support Umoja/ERP system deployment actions all through the workplace. – Serve because the Umoja Security Liaison Officer (SLO) and supply person assist. – Develop inner tips and create Umoja Analytics experiences. – Create coaching supplies and conduct informative coaching periods and system demonstrations – Analyse present enterprise processes comprehensively to pinpoint areas of duplication, inefficiency, and enchancment potentialities. – Devise environment friendly workflows that get rid of redundancies and optimize processes for enhanced operations – Present proposed modifications persuasively to stakeholders, guaranteeing their settlement and seamless implementation. – Foster cross-functional collaboration to supervise the profitable execution of course of enhancements. – Continuously monitor and consider the effectivity of applied modifications, making obligatory changes to drive ongoing organizational modifications. Human Resource Management

• Undertakes actions associated to the administration of the unit’s human useful resource actions, e.g., recruitment, placement, promotion, efficiency appraisal, job classification evaluations, separation of workers members, coaching and many others., guaranteeing consistency within the utility of UN guidelines and procedures.
• Provides data relating to situations of service, duties and duties, and privileges and entitlements underneath the Staff Rules and Regulations.
• Provides data on unit’s staffing wants for inclusion in division’s staffing desk. Budget and Finance
• Assists in growing the unit’s work program and price range; analyses inputs and formulates useful resource allocations by work program, or enterprise processes.
• Monitors price range/work program with respect to Headquarters’ price range, belief funds and grants, frequently, and reallocates sources as obligatory.
• Supports the implementation of procedures and methods for implementing the suitable monetary database.
• Contributes to the event of budgetary tips for personal unit. General Administration
• Supervises assist workers as required.
• Performs different associated administrative duties, as required (e.g., operational journey programme, monitoring accounts and cost to distributors and particular person contractors for companies, bodily house planning and the identification of workplace expertise wants and upkeep of apparatus, software program and methods).

Competencies

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• Professionalism: Knowledge of administrative, budgetary, monetary and human sources insurance policies and procedures. Ability to apply varied United Nations administrative guidelines and rules in work conditions. Conceptual analytical and evaluative abilities to conduct impartial analysis and evaluation. Ability to determine points, formulate opinions, make conclusions and suggestions. Shows pleasure in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled relatively than private issues; exhibits persistence when confronted with troublesome issues or challenges; stays calm in tense conditions. Takes accountability for incorporating gender views and guaranteeing the equal participation of men and women in all areas of labor.
• Communication: Speaks and writes clearly and successfully; listens to others, appropriately interprets messages from others and responds appropriately; asks inquiries to make clear, and reveals curiosity in having two-way communication; tailors language, tone, type and format to match viewers; demonstrates openness in sharing data and holding folks knowledgeable.
• Teamwork: Works collaboratively with colleagues to attain organizational targets; solicits enter by genuinely valuing others’ concepts and experience; is prepared to study from others; locations staff agenda earlier than private agenda; helps and acts in accordance with last group resolution, even when such choices could not totally mirror personal place; shares credit score for staff accomplishments and accepts joint accountability for staff shortcomings.

Education

Advanced college diploma (Master’s diploma or equal) in enterprise or public administration, finance, accounting, regulation or associated discipline. A primary-level college diploma together with two further years of qualifying work expertise could also be accepted in lieu of the superior college diploma. A primary-level college diploma and no expertise will probably be accepted for candidates who’ve handed the Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).

Job – Specific Qualification

Not out there.

Work Experience

A minimal of two years of progressively accountable expertise in administration, finance, accounting, human sources administration or associated space is required. (No expertise is required for candidates who’ve handed a United Nations Competitive Recruitment Examination.). Experience with SAP Enterprise Resource Planning [ERP] system is fascinating. Experience producing statistical experiences is fascinating. Experience in Project Management setting is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the place marketed, fluency in English (each oral and written) is required. Knowledge of French is fascinating.

Assessment

Evaluation of certified candidates could embrace an evaluation train which can be adopted by competency-based interview.

Special Notice

THIS POSITION IS TEMPORARILY AVAILABLE FOR THREE (3) MONTHS, WITH POSSIBILITY OF EXTENSION – SUBJECT TO AVAILABILITY OF FUNDS.

• A present workers member who holds a fixed-term, everlasting or persevering with appointment could apply for short-term positions no multiple degree above his or her present grade.
• However, a present workers member who holds an appointment on the G-6 or G-7 degree may apply to short-term positions within the Professional class as much as and together with the P-3 degree, topic to assembly all eligibility and different necessities for the place.
• A workers member holding a short lived appointment shall be thought to be an exterior candidate when making use of for different positions, and will apply for different short-term positions at any degree, topic to part 5.7 and workers rule 4.16 (b) (ii). Therefore, a workers member holding a short lived appointment within the General Service or associated classes could solely apply to positions inside these classes. For full data on eligibility necessities, please seek advice from part 5 of ST/AI/2010/4Rev.1 on Temporary Appointments.
• If the chosen candidate is a workers member from the United Nations Secretariat, the choice will probably be administered as a short lived task.
• While this short-term task could present the profitable applicant with a possibility to achieve new work expertise, the choice for this place is for a restricted interval and has no bearing on the longer term incumbency of the publish.
• Subject to the funding supply of the place, the eligibility for this short-term job opening could also be restricted to candidates primarily based on the obligation station.
• This short-term job opening could also be restricted to “internal candidates,” who’ve been recruited via a aggressive examination administered based on workers rule 4.16 or workers choice course of together with the evaluation of a central evaluation physique established based on workers rule 4.15.
• Staff members of the United Nations widespread system organizations who will attain the obligatory age of separation or retirement inside the length of the present short-term want interval will not be eligible to apply. Submitting an utility or choice for the present short-term job opening doesn’t delay or enhance the obligatory age of separation.
• Retirees above the obligatory age of separation who want to be thought of for the present short-term job opening should point out the rationale for their final separation as “retirement.” Such retirees shall not be employed by the Organization, except (a) the operational necessities of the Organization can’t be met by workers members who’re certified and out there to carry out the required features; and (b) the proposed employment wouldn’t adversely have an effect on the profession growth or redeployment alternatives of different workers members and represents each a cheap and operationally sound resolution to fulfill the wants of the service. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the very best requirements of effectivity, competence and integrity. All employment choices are made on the premise of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender id, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be offered to assist participation within the recruitment course of when requested and indicated within the utility.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by pressure or underneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor site visitors offences is probably not thought of for employment. Due regard will probably be paid to the significance of recruiting the workers on as vast a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be offered to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who could assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 degree and the Field Service class are usually required to maneuver periodically to discharge features in several obligation stations underneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to rigorously observe all directions out there within the on-line recruitment platform, inspira, and to seek advice from the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will probably be performed on the premise of the knowledge submitted within the utility based on the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct data pertaining to their private profile and {qualifications} based on the directions offered in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which were submitted. Candidates underneath severe consideration for choice will probably be topic to reference checks to confirm the knowledge offered within the utility. Job openings marketed on the Careers Portal will probably be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.