Apply for Business Process Assistant , Frankfurt Job Vacancy | Position

General Information

Type of contract Fixed-term contract, which can be prolonged topic to particular person efficiency and organisational wants

Who can apply? EU nationals

Salary C (bracket 1 – step 1) full time month-to-month internet wage: €3,432 plus advantages, for additional info see what we provide.

Role specialisation Business Process Support, Management Support

Working time Full time

Place of labor Frankfurt am Main, Germany

Closing date 03.01.2025

Your staff

You will likely be a part of the SSM Secretariat Division within the Directorate General SSM Governance and Operations. Our Directorate General has 250 members of workers who help the Supervisory Board and its buildings, make sure the environment friendly decision-making course of, act as gatekeeper for banks, shareholders and board members coming into and leaving the banking and monetary market and examine alleged breaches of prudential laws. Our Directorate General additionally leads digitalisation, integration, coaching and information administration throughout the ECB’s supervisory arm.

In your position as Business Process Assistant, you may be a part of a staff of round 50 folks accountable for supporting the Supervisory Board and its buildings, organising and coordinating decision-making processes and guaranteeing the standard of associated paperwork, recording, reporting and notifying supervisory selections to SSM banks and supporting coverage work in shut collaboration with inside ECB stakeholders and nationwide competent authorities.

The Single Supervisory Mechanism (SSM) is the system of banking supervision in Europe. It contains the ECB and the nationwide supervisory authorities of the taking part nations.

The ECB is an inclusive employer and we attempt to replicate the range of the inhabitants we serve. We encourage you to apply regardless of age, incapacity, ethnicity, gender, gender id, race, non secular beliefs, sexual orientation or different traits.

Your position

As a Business Process Assistant you’ll work in a staff of six colleagues that’s accountable for:

• recording, reporting and notifying supervisory selections and different paperwork;
• sustaining the Division’s decision-making monitoring instruments and databases and contributing to their improvement;
• supporting, coordinating, creating and streamlining enterprise processes associated to the notification of selections and SSM decision-making processes;
• supporting the administration of inside and exterior info flows;
• organising high-level conferences and teleconferences, together with liaising with quite a few stakeholders inside the ECB and within the nationwide authorities.

For this position we’re wanting for staff gamers who help others proactively, take note of element, are inquisitive about IT, possess sturdy collaboration and communication abilities and are eager to reinforce course of effectivity, together with by way of automation and digitalisation instruments equivalent to robotic course of automation and low coding.

The place provides you glorious alternatives to work in a dynamic setting, acquire experience in banking supervision and the decision-making course of, help SSM management and work together with completely different stakeholders each inside and outdoors the ECB. You will likely be a part of a multicultural staff that strives for steady innovation to make a constructive impression on the lives of European residents.

Qualifications, expertise and abilities

Essential:

• related vocational coaching or a college diploma or equal in accounting, public administration, enterprise administration, legislation, human assets, finance, info expertise, communications or one other related subject (see How you’ll be able to be a part of us for particulars on diploma equivalences);
• along with the above, a minimal of three years’ skilled expertise (apart from as a trainee or intern) within the subject of administration help, workplace administration or enterprise course of help;

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• expertise in drafting or modifying workplace correspondence (inside and exterior emails, letters, memoranda and different paperwork);
• superior organisational and time administration abilities with a monitor file of enhancing course of effectivity, together with expertise of planning and reporting on duties, tasks, conferences or occasions;
• sturdy teamwork, collaboration and communication abilities, with a monitor file of managing and coordinating stakeholders in any respect ranges (together with exterior events in nationwide and worldwide establishments);
• superior working information of MS Office functions (specifically Outlook, Word, Excel, PowerPoint and Teams) and workflow administration instruments;
• a complicated (C1) command of English and an intermediate (B1) command of at the least one different official language of the EU, in accordance with the Common European Framework of Reference for Languages.

Desired:

• expertise in working with board members and/or senior administration or supporting decision-making processes;
• expertise in banking supervision within the context of the Single Supervisory Mechanism;
• expertise with automation and digitalisation instruments (equivalent to robotic course of automation, low coding or different IT instruments);
• 5 or extra years’ expertise within the subject and a mastery (C2) degree of English.

You are recognised as somebody who helps others proactively. You work always to enhance your individual output and also you be taught willingly from different folks’s numerous views. You sign any want for change by explaining it and proposing different options. Your sturdy capability for analytical considering allows you to work with incomplete info and also you ship in step with stakeholder wants.

You are motivated to contribute to the ECB’s mission, to serve the residents of the EU as a member of a public establishment and to work with colleagues from throughout Europe. You are motivated to be a part of our staff and to develop and use your abilities and competencies to realize the goals of this place.

Working modalities

To allow the Section to take care of its enterprise continuity functionality, you’ll sometimes be anticipated to carry out work throughout non-standard working hours and work on the ECB’s standby websites.

Further info

The contract provided will likely be fixed-term, the appointment being till 31 December 2028.

Temporary appointments could also be prolonged or made everlasting topic to organisational wants and budgetary constraints. This might lead to a workers member with a non-convertible fixed-term contract being provided a convertible contract in accordance with the ECB Conditions of Employment.

For extra info on this particular emptiness, you’ll be able to communicate to the hiring supervisor, Ruta Smaiziene, on +49 (0)69 1344 6248 between 13:00 and 14:00 on 16-20 December 2024.

Application and choice course of

The recruitment course of for this place will likely be performed remotely. It will embrace a written train and an interview. If you aren’t chosen for this place however are nonetheless thought-about appropriate, you may be positioned on a reserve checklist (see step 4 of How we rent), from which you is perhaps thought-about for comparable positions inside the ECB.

Find out tips on how to apply for a place on the ECB.

Read extra about how one can be a part of us.