Apply for ADMINISTRATIVE ASSISTANT, Abidjan, Cote d'Ivoire Job Vacancy | Position

Organizational Setting and Reporting

The United Nations Human Settlements Programme (UN-Habitat) is remitted by the UN General Assembly to advertise socially and environmentally sustainable cities and cities. UN-Habitat is the focus for all urbanization and human settlement issues throughout the UN system. UN-Habitat works with companions to construct inclusive, protected, resilient and sustainable cities and communities. UN-Habitat promotes urbanization as a optimistic transformative drive for folks and communities, decreasing inequality, discrimination and poverty. This place is positioned within the Regional Office for Africa, Cote d’Ivoire workplace. Under the direct supervision of the Administrative Officer, the incumbent might be accountable for the next duties: Responsibilities

Budget and Finance:

• Monitor mission expenditures, funds allocations, and monetary transactions.
• Review the standing of expenditures and evaluate them with the authorised funds.
• Support monetary monitoring techniques, conduct common audits of economic transactions, and put together detailed monetary stories and analyses.
• Assist in establishing operational settings for the mission, together with negotiating with authorities counterparts, organizing the official mission launch and coordinating with related UN-Habitat sections.
• Facilitate conferences and discussions, handle logistical preparations, and guarantee alignment with regional and headquarters groups.
• Provide complete administrative and monetary assist for the mission, together with funds administration, procurement, and compliance with UN-Habitat monetary insurance policies.
• Assist in dealing with procurement processes, monetary reporting, and making certain adherence to monetary procedures. Contract Administration:
• Administer contracts with exterior contractors, audit invoices, and course of funds. Handle UN contracts, types and permissions for workers.
• Review and handle contractor agreements, audit monetary transactions, and course of obligatory contract, types and permits. Human Resources Management:
• Provide steering on administrative procedures, deal with recruitment, placement, and efficiency value determinations.

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• Liaise with central administrative providers, monitor HR actions, and guarantee adherence to HR insurance policies.
• Handle miscellaneous administrative duties comparable to workplace expertise wants and routine correspondence.
• Address varied administrative wants as they come up and handle routine duties. Time Allocation as wanted. General Administration:
• Draft and handle project-related documentation, comparable to donor stories, and monetary statements.
• Prepare and submit correct stories, preserve data of documentation, and guarantee well timed supply to stakeholders.
• Attend and plan conferences, workshops, and coaching classes, and preserve efficient communication channels.
• Coordinate schedules, deal with logistical preparations for occasions, and guarantee clean communication between groups.
• Provide basic administrative assist, together with sustaining mission recordsdata, organizing journey, scheduling conferences, and dealing with correspondence.
• Manage workplace operations, put together journey preparations, and guarantee environment friendly dealing with of administrative duties. Data-related tasks:
• Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge shows and stories for info sharing, responding to queries, data administration, planning and resolution making.
• Assists with visualizations and updating info materials comparable to internet pages or brochures.
• Performs different duties as assigned.

Competencies

PROFESSIONALISM: Ability to carry out a broad vary of administrative features, e.g., funds/work programme, human assets, database administration. The means to carry out evaluation, modeling and interpretation of knowledge in assist of decision-making. Shows delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled somewhat than private considerations; exhibits persistence when confronted with tough issues or challenges; stays calm in worrying conditions. Commitment to implementing the purpose of gender equality by making certain the equal participation and full involvement of men and women in all features of labor. TEAMWORK: Works collaboratively with colleagues to attain organizational targets; solicits enter by genuinely valuing others’ concepts and experience; is prepared to study from others; locations staff agenda earlier than private agenda; helps and acts in accordance with closing group resolution, even when such selections could not fully mirror personal place; shares credit score for staff accomplishments and accepts joint accountability for staff shortcomings. PLANNING AND ORGANIZING: Develops clear targets which might be in line with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates applicable period of time and assets for finishing work; foresees dangers and permits for contingencies when planning; screens and adjusts plans and actions as obligatory; makes use of time effectively.

Education

High college diploma or equal is required.

Job – Specific Qualification

Not accessible.

Work Experience

A minimal of seven (7) years of expertise in administrative providers, finance, accounting, audit, human assets or associated space is required. The minimal variety of years of related expertise is lowered to 5 (5) years for candidates who possess a first-level college diploma. Experience generally administrative and budgetary procedures, together with program efficiency monitoring and reporting is fascinating. Experience working with Enterprise Resources Planning (ERP) techniques comparable to SAP is fascinating. Experience working throughout the United Nations system or related worldwide organizations is fascinating. One (1) yr or extra of expertise in knowledge analytics or associated space is fascinating.

Languages

English and French are the working languages of the UN Secretariat. For this place, fluency in each English and French is required. Knowledge of one other official United Nations language is fascinating. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and ” Knowledge of” equals a rating of ” assured” in two of the 4 areas.

Assessment

Evaluation of certified candidates could embody an evaluation train which can be adopted by competency-based interview.

Special Notice

This is a mission submit. Appointment in opposition to this submit is for an preliminary interval of 1 (1) yr and could also be topic to extension. This place is topic to native recruitment pursuant to workers rule 4.4 of the United Nations Staff Rules. All workers within the General Service and associated classes shall be recruited within the nation or inside commuting distance of every workplace, regardless of their nationality and of the size of time they might have been within the nation. A workers member topic to native recruitment shall not be eligible for the allowances or advantages completely relevant to worldwide recruitment. Staff members are topic to the authority of the Secretary-General and to task by her or him. Staff members are topic to the authority of the Secretary-General and to task by her or him. In this context, all workers are anticipated to maneuver periodically to new features of their careers in accordance with established guidelines and procedures. The United Nations Secretariat is dedicated to reaching 50/50 gender steadiness in its workers. Female candidates are strongly inspired to apply for this place. When finishing the shape, guarantee ALL fields, ALL skilled expertise and speak to info are accomplished and updated. This info is the idea for the hiring supervisor to evaluate your eligibility and suitability for the place and to contact you. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic variety. All employment selections are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive setting of mutual respect. The United Nations recruits and employs workers no matter gender id, sexual orientation, race, non secular, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be supplied to assist participation within the recruitment course of when requested and indicated within the utility. All candidates are strongly inspired to apply on-line as quickly as doable after the job opening has been posted and properly earlier than the deadline acknowledged within the job opening. Online purposes might be acknowledged the place an e mail tackle has been supplied. If you don’t obtain an e-mail acknowledgement inside 24 hours of submission, your utility could not have been acquired. In such circumstances, please resubmit the appliance, if obligatory. If the issue persists, please search technical help via the Inspira “Need Help?” hyperlink.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates won’t be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or underneath unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences might not be thought of for employment. Due regard might be paid to the significance of recruiting the workers on as extensive a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be supplied to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who could assign them to any of the actions or places of work of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 degree and the Field Service class are usually required to maneuver periodically to discharge features in several responsibility stations underneath situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to fastidiously observe all directions accessible within the on-line recruitment platform, inspira, and to discuss with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates might be carried out on the idea of the knowledge submitted within the utility in line with the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct info pertaining to their private profile and {qualifications} in line with the directions supplied in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates underneath severe consideration for choice might be topic to reference checks to confirm the knowledge supplied within the utility. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.