Apply for CONFERENCE SERVICES OFFICER, Nairobi, Kenya Job Vacancy | Position

Organizational Setting and Reporting

Organizational Setting and Reporting Relationships: The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the consultant of the Secretary-General in Kenya. UNON helps programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, in addition to different UN workplaces in Kenya, by offering administrative, safety, convention and data providers (www.unon.org). This place is situated within the Division of Conference Services (DCS), within the United Nations Office at Nairobi (UNON). Within delegated authority, the Conference Services Officer stories to the Chief, Planning and Coordination Section and might be accountable for the next duties: Responsibilities

• Initiate actions overlaying convention providers actions together with planning, scheduling and coordination of providers of conferences and conferences.
• Analyses requests from substantive workplaces for conferences to be included within the draft calendar of conferences.
• Coordinates with substantive workplaces to make sure that they’ve the potential and sources to fulfill the programme as proposed.
• Negotiates adjustments in dates and /or provisions of providers as deemed acceptable.
• Monitors the environment friendly utilization of convention sources and advises substantive workplaces on procedures and doable cost-effective measures.

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• Confirms the providers to be allotted to conferences at and away from UNON.
• Schedules further and pressing conferences and ensures correct servicing of those conferences by evaluating their wants and availability of further sources required.
• Undertakes missions with general duty for the planning of designated conferences away from UNON and serves because the consultant of the Division when assigned as Team Leader of the mission.
• Advises host authorities officers on logistics, monetary and different necessities and negotiates the phrases of the Host Country Agreement.
• Performs different associated duties as required.

Competencies

• PROFESSIONALISM: Knowledge of the Organization’s convention insurance policies, procedures and practices. Ability to analysis, choose, manage and summarize info required for the preparation of conferences and conferences. Shows satisfaction in work and in achievements. Demonstrates skilled competence and mastery of subject material. Is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes. Is motivated by skilled quite than private issues. Shows persistence when confronted with tough issues or challenges. Remains calm in disturbing conditions. Takes duty for incorporating gender views and guaranteeing the equal participation of ladies and men in all areas of labor.
• PLANNING AND ORGANIZING: Develops clear targets which might be in step with agreed methods. Identifies precedence actions and assignments. Adjusts priorities as required and allocates acceptable period of time and sources for finishing work. Foresees dangers and permits for contingencies when planning. Monitors and adjusts plans and actions as mandatory.
• CLIENT ORIENTATION: Considers all these to whom providers are supplied to be “clients” and seeks to see issues from shoppers’ perspective. Establishes and maintains productive partnerships with shoppers by gaining their belief and respect. Identifies shoppers’ wants and matches them to acceptable options. Monitors ongoing developments inside and outdoors the shoppers’ surroundings to maintain knowledgeable and anticipate issues. Keeps shoppers knowledgeable of progress or setbacks in tasks. Meets timeline for supply of services or products to the consumer.

Education

Advanced college diploma (Master’s diploma or equal) in languages, communications, worldwide affairs, public administration, administration, social sciences or associated subject is required. A primary-level college diploma together with two (2) further years of qualifying expertise could also be accepted in lieu of the superior college diploma. Successful completion of each diploma and non-degree applications in information analytics, enterprise analytics or information science applications is fascinating.

Job – Specific Qualification

Not out there.

Work Experience

At least 5 (5) years of progressively accountable expertise in administration, convention administration or associated subject is required. Experience in facilitating intergovernmental processes is fascinating. Experience in conferencing associated instruments and expertise is fascinating. Two (2) years or extra of expertise in information analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the publish marketed, fluency in English is required. Knowledge of one other official United Nations language is fascinating. NOTE “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of equals a ranking of’ assured” in two of the 4 areas.

Assessment

Evaluation of certified candidates could embody an evaluation train which can be adopted by a competency-based interview.

Special Notice

This is a short lived Job Opening. Appointment in opposition to this place is for an preliminary period of six (6) months. Any extension might be topic to availability of funds. A restricted period and doesn’t carry any expectancy, authorized or in any other case, of renewal. Staff Members are topic to the authority of the Secretary-General and to task by her or him. In this context, all staffs are anticipated to maneuver periodically to new features of their careers in accordance with established guidelines and procedures. The United Nations Secretariat is dedicated to reaching 50/50 gender steadiness in its workers. Female candidates are strongly inspired to apply for this place. Internal Applicants – when finishing the PHP, guarantee ALL fields, ALL skilled expertise and make contact with info are accomplished and updated. This info is the idea for the hiring supervisor to evaluate your eligibility and suitability for the place and to contact you. Individual Contractors and Consultants who’ve labored inside the UN Secretariat within the final six months, no matter the administering entity, are ineligible to apply for or be appointed to any skilled and better momentary or fixed-term positions, inside six months of the top of their present or most up-to-date service. For such positions, a minimum of six months have to have elapsed between the top of a consultancy or particular person contract and the time of utility and consideration for an appointment as a workers member below the Staff Rules and Regulations of the United Nations. At the United Nations, the paramount consideration within the recruitment and employment of workers is the need of securing the very best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment choices are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive surroundings of mutual respect. The United Nations recruits and employs workers no matter gender id, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities. Reasonable lodging for candidates with disabilities could also be supplied to help participation within the recruitment course of when requested and indicated within the utility. All candidates are strongly inspired to apply on-line as quickly as doable after the job opening has been posted and properly earlier than the deadline said within the job opening. On-line purposes might be acknowledged the place an e-mail deal with has been supplied. If you don’t obtain an e-mail acknowledgement inside 24 hours of submission, your utility could not have been acquired. In such instances, please resubmit the applying, if mandatory. If the issue persists, please search technical help by the Inspira “Need Help?” hyperlink.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the workers is the need of securing the very best requirements of effectivity, competence, and integrity. Candidates is not going to be thought of for employment with the United Nations if they’ve dedicated violations of worldwide human rights legislation, violations of worldwide humanitarian legislation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or below unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature that may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work surroundings, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes apart from minor visitors offences will not be thought of for employment. Due regard might be paid to the significance of recruiting the workers on as extensive a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking surroundings. Reasonable lodging could also be supplied to candidates with disabilities upon request, to help their participation within the recruitment course of. By accepting a letter of appointment, workers members are topic to the authority of the Secretary-General, who could assign them to any of the actions or workplaces of the United Nations in accordance with workers regulation 1.2 (c). Further, workers members within the Professional and better class as much as and together with the D-2 degree and the Field Service class are usually required to maneuver periodically to discharge features in several responsibility stations below circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to momentary positions. Applicants are urged to rigorously comply with all directions out there within the on-line recruitment platform, inspira, and to confer with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates might be carried out on the idea of the data submitted within the utility in keeping with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct info pertaining to their private profile and {qualifications} in keeping with the directions supplied in inspira to be thought of for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which have been submitted. Candidates below severe consideration for choice might be topic to reference checks to confirm the data supplied within the utility. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.