Apply for STAFF ASSISTANT, New York, United States Job Vacancy | Position

Organizational Setting and Reporting

This place is situated within the Department for General Assembly and Conference Management (DGACM) in New York, within the Office of the President of the General Assembly (OPGA). The incumbent experiences to the Head of Administration in OPGA.

Responsibilities

Within limits of delegated authority, the Senior Staff Assistant is accountable for the next duties:

• Assists within the general administration of the Office of the President of the General Assembly, i.e. gives substantive and administrative assist in managing priorities and work stream of the PGA, CdC and of the Office; coordinates and displays a number of and numerous actions and work processes to make sure that administration directives and choices are correctly carried out and merchandise delivered in a well timed method.
• Compiles and analyzes fundamental information from quite a lot of sources (together with Umoja), summarizing and presenting conclusions for evaluate by supervisor.
• Assists within the induction of President of the General Assembly, Chef de Cabinet and Cabinet Members upon assumption of duties.
• Serves as a communications hyperlink between the PGA, CdC and senior employees; on behalf of the PGA, retains others knowledgeable by conveying directives, experiences, standing updates and different related data; brings delicate and pressing issues to the eye of the supervisor.
• Takes full duty for time administration and scheduling For the PGA with acceptable session as required; successfully prioritizes and resolves associated conflicts and competing calls for.
• Screens and prioritizes all incoming correspondence; compiles related background paperwork and references; identifies points requiring the PGA’s and CdC’s consideration and refers others to related officer for acceptable disposition; displays and follows-up on actions to be taken.

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• Independently handles a variety of complicated data requests and inquiries (e.g. reply requests requiring file or different analysis); responds, or drafts responses, to a various vary of correspondence and different communications.
• Establishes/improves administrative procedures and programs to make sure clean functioning of the division, together with submitting (paper and digital) programs.
• Organizes official receptions, conferences, and many others., dealing with all vital preparations (e.g. room reservations, visitor/participant lists, invites, catering, seating preparations, background documentation, particular gear, and many others.).
• Prepares, processes and classifies confidential data.
• Handles a variety of administrative duties/processes (e.g. depart and attendance information, timesheets, journey preparations, visa functions, expense statements, telecommunications prices, gear buy, service and provide requisitions, convention room bookings, and many others.).
• Exercises high quality management operate for all outgoing paperwork; proofreads and edits texts for adherence for format, grammar, punctuation and magnificence.
• Uses customary phrase processing package deal to provide all kinds of enormous, complicated paperwork and experiences.
• Assists with the gathering and evaluation of knowledge in addition to preparation of knowledge shows and experiences for data sharing, responding to queries, information administration, planning and choice making.
• Performs different duties as assigned.

Competencies

Professionalism: Knowledge of normal workplace and administrative assist together with administrative insurance policies, processes and procedures. Shows delight in work and in achievements; demonstrates skilled competence and mastery of material; is conscientious and environment friendly in assembly commitments, observing deadlines and attaining outcomes; is motivated by skilled relatively than private considerations; reveals persistence when confronted with tough issues or challenges; stays calm in tense conditions. Communication: Speaks and writes clearly and successfully; listens to others, appropriately interprets messages from others and responds appropriately; asks inquiries to make clear and displays curiosity in having two-way communication; tailors’ language, tone, type and format to match viewers; demonstrates openness in sharing data and maintaining individuals knowledgeable. Planning& Organizing: Develops clear targets which are in keeping with agreed methods; identifies precedence actions and assignments; adjusts priorities as required; allocates acceptable period of time and sources for finishing work; foresees dangers and permits for contingencies when planning; displays and adjusts plans and actions as vital; makes use of time effectively.

Education

High college diploma or equal is required.

Job – Specific Qualification

Not out there.

Work Experience

A minimal of 5 years of expertise typically workplace assist, administration or associated space is required. A minimal of two years of expertise throughout the United Nations or related worldwide group is required. Experience utilizing enterprise useful resource planning data programs reminiscent of Umoja or related instruments within the United Nations or related worldwide group is fascinating. Experience in offering assist to senior officers is fascinating. Experience in supporting journey is fascinating.

Languages

English and French are the working languages of the United Nations. For the submit marketed, fluency in English is required. Knowledge of one other official United Nations language is fascinating.

Assessment

Evaluation of certified candidates might embody an evaluation train which can be adopted by competency-based interview.

Special Notice

This place is topic to native recruitment pursuant to employees rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes have to be approved to work for the United Nations within the obligation station the place the place is situated. Eligible candidates chosen from exterior the obligation station are accountable for any bills in reference to their relocation to the obligation station. Staff members topic to native recruitment aren’t eligible for allowances or advantages solely relevant to worldwide recruitment. Appointment or task towards this place is for an preliminary interval of 1 yr. Staff members are topic to the authority of the Secretary-General and to task by her or him. In this context, all employees are anticipated to maneuver periodically to new features of their careers in accordance with established guidelines and procedures. At the United Nations, the paramount consideration within the recruitment and employment of employees is the need of securing the best requirements of effectivity, competence and integrity, with due regard to geographic range. All employment choices are made on the idea of {qualifications} and organizational wants. The United Nations is dedicated to creating a various and inclusive atmosphere of mutual respect. The United Nations recruits and employs employees no matter gender identification, sexual orientation, race, spiritual, cultural and ethnic backgrounds or disabilities.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the employees is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are affordable grounds to consider that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or underneath unequal or coercive circumstances. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may moderately be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work atmosphere, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor site visitors offences will not be thought-about for employment. Due regard might be paid to the significance of recruiting the employees on as huge a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and underneath circumstances of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking atmosphere. Reasonable lodging could also be offered to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-General, who might assign them to any of the actions or workplaces of the United Nations in accordance with employees regulation 1.2 (c). Further, employees members within the Professional and better class as much as and together with the D-2 degree and the Field Service class are usually required to maneuver periodically to discharge features in numerous obligation stations underneath circumstances established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to non permanent positions. Applicants are urged to fastidiously observe all directions out there within the on-line recruitment platform, inspira, and to seek advice from the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates might be carried out on the idea of the knowledge submitted within the software in accordance with the analysis standards of the job opening and the relevant inside legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and tips. Applicants should present full and correct data pertaining to their private profile and {qualifications} in accordance with the directions offered in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to functions which have been submitted. Candidates underneath critical consideration for choice might be topic to reference checks to confirm the knowledge offered within the software. Job openings marketed on the Careers Portal might be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.