Apply for HUMAN RESOURCES ASSISTANT, Brindisi, Italy Job Vacancy | Position

Organizational Setting and Reporting

The United Nations Global Service Centre (UNGSC) supplies essential Supply Chain, Geospatial, Information, and Telecommunications Technologies companies and Training to all Secretariat Entities, Peacekeeping and Special Political Missions, Agencies, Funds, and Programmes of the UN system worldwide. This place is situated within the Field Central Review Body (FCRB) and Reference Verification (RV) Unit in UNGSC, Brindisi. The Human Resources Assistant at this degree reviews to the Human Resources Officer and the Chief of the FCRB/RV Unit.

Responsibilities

Within delegated authority, the Human Resources Assistant will likely be accountable for the next duties:

• Conducts preliminary HR evaluation of each incoming FCRB case submission to make sure the completeness of the info and the right set-up of the analysis standards in step with the recruitment guidelines and practices and liaises with recruiters as essential to request clarifications and amendments.
• Coordinates the nomination and extension strategy of FCRB members.
• Runs checks within the Clear Check database on sexual exploitation, abuse, and harassment, UN Security Council Sanctions List, and INTERPOL Wanted Persons lists and updates the standing of the checks in keeping with the end result and follows up accordingly.
• Determines the end result of the reference verification strategy of candidates in step with the Reference Verification Guidelines and makes properly–reasoned suggestions to administration relating to the ultimate case standing.
• Views personnel actions by Umoja for information verification functions.
• Participates within the number of candidates for FCRB/RVU unit positions, together with evaluating and screening purposes of such candidates, getting ready profiles of candidates, conducting preliminary interviews, and figuring out brief lists of candidates.
• Assists within the filling of FCRB/RVU unit posts for all classes, together with drafting of emptiness bulletins and constructing the job opening in Inspira; liaising with recruiters relating to the method; and serving as observe taken on CBI interviews.
• Assists in organizing and coordinating aggressive recruitment examinations FCRB/RVU unit positions.
• Monitors, identifies, and analyses data gaps to organize and ship coaching to all actors concerned in recruitment: recruiters, hiring managers in area missions, FCRB members, and consultants working as reference verification case processors.
• Delivers ad-hoc digital step-by-step coaching and steering periods to shoppers to facilitate the work of their assigned roles (recruiters, FCRB members, and many others.)

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• Creates, updates, and disseminates coaching and steering materials together with step-by-step guides, checklists, and aide-memoires on reference verify case submissions and case processing, in addition to on recruitment case critiques.
• Assists within the group and conducts of coaching programs and workshops.
• Provides logistics and administrative assist to trainers.
• Maintains HR-related automated programs and purposes together with automated databases containing HR associated statistics and prepares periodic reviews. Undertakes analysis on a variety of HR-related points and prepares notes/reviews.
• Provides normal workplace assist companies; processes, drafts, edits, proofreads, and finalizes for signature/approval a wide range of correspondence and different communications; performs funds preparation, enter monitoring and implementation units up and maintains recordsdata/information (digital and paper); schedules appointments/conferences, displays deadlines, and many others. Prepares written responses to queries regarding HR-related issues.
• Trains new /lower-level employees within the unit.
• Performs different duties as required.
• Assists with the gathering and evaluation of information in addition to preparation of information displays and reviews for info sharing, responding to queries, data administration, planning, and choice making.
• Assists with visualizations and updating info materials reminiscent of internet pages or brochures.

Competencies

• PROFESSIONALISM: Knowledge of human assets insurance policies, procedures and practices and talent to interpret and apply them in an organizational setting. Knowledge of the United Nations employees guidelines and rules, human assets insurance policies, procedures and practices. Demonstrates use of initiative and makes applicable linkages in work necessities and anticipates subsequent steps. Shows pleasure in work and in achievements; demonstrates skilled competence and mastery of subject material; is conscientious and environment friendly in assembly commitments, observing deadlines and reaching outcomes; is motivated by skilled slightly than private issues; reveals persistence when confronted with troublesome issues or challenges; stays calm in aggravating conditions. The means to carry out evaluation, modeling and interpretation of information in assist of decision-making. Commitment to implementing the purpose of gender equality by making certain the equal participation and full involvement of ladies and men in all features of labor.
• COMMUNICATION: Speaks and writes clearly and successfully; listens to others, accurately interprets messages from others and responds appropriately; asks inquiries to make clear, and reveals curiosity in having two-way communication; tailors language, tone, fashion and format to match viewers; demonstrates openness in sharing info and preserving folks knowledgeable.
• CLIENT ORIENTATION: Considers all these to whom companies are supplied to be “clients” and seeks to see issues from shoppers’ perspective; establishes and maintains productive partnerships with shoppers by gaining their belief and respect; identifies shoppers’ wants and matches them to applicable options; displays ongoing developments inside and out of doors the shoppers’ setting to maintain knowledgeable and anticipate issues; retains shoppers knowledgeable of progress or setbacks in tasks; meets timeline for supply of services or products to consumer.

Education

High college diploma or equal is required.

Job – Specific Qualification

Successful completion of each diploma and non-degree applications in information analytics, enterprise analytics or information science applications is fascinating.

Work Experience

A minimal of seven (7) years of progressively accountable expertise in human assets administration, administrative companies, or associated space is required. The minimal years of related expertise is decreased to 5 (5) for candidates who possess a first-level college diploma or greater. Experience in performing recruitment oversight, recruitment course of compliance evaluation, or reference verification-related duties is fascinating. Experience in delivering coaching applications associated to recruitment or reference verification is fascinating. Experience with ERP programs reminiscent of SAP (Umoja), Oracle/PeopleSoft (Inspira), or different related platforms is fascinating. Experience in information analytics or associated space is fascinating.

Languages

English and French are the working languages of the United Nations Secretariat. For the put up marketed, fluency in oral and written English is required.

Assessment

Evaluation of certified candidates could embrace an evaluation train which can be adopted by competency-based interview.

Special Notice

This place is quickly out there till 28 February 2025 with chance of extension. This place is topic to native recruitment pursuant to employees rule 4.4 of the United Nations Staff Rules. Applicants for positions within the General Service and associated classes should be approved to work for the United Nations within the obligation station the place the place is situated. Eligible candidates chosen from outdoors the obligation station are accountable for any bills in reference to their relocation to the obligation station. Staff members topic to native recruitment are usually not eligible for allowances or advantages completely relevant to worldwide recruitment. If the chosen candidate is a employees member from the United Nations Secretariat, the choice will likely be administered as a brief project. While this short-term project could present the profitable applicant with a chance to achieve new work expertise, the choice for this place is for a restricted interval and has no bearing on the long run incumbency of the put up. Subject to the funding supply of the place, the eligibility for this short-term job opening could also be restricted to candidates primarily based on the obligation station. This short-term job opening could also be restricted to “internal candidates,” who’ve been recruited by a aggressive examination administered in keeping with employees rule 4.16 or employees choice course of together with the evaluation of a central evaluation physique established in keeping with employees rule 4.15. Staff members of the United Nations widespread system organizations who will attain the necessary age of separation or retirement throughout the length of the present short-term want interval are usually not eligible to apply. Submitting an software or choice for the present short-term job opening doesn’t delay or enhance the necessary age of separation. Retirees above the necessary age of separation who want to be thought-about for the present short-term job opening should point out the explanation for their final separation as “retirement.” Such retirees shall not be employed by the Organization, until (a) the operational necessities of the Organization can’t be met by employees members who’re certified and out there to carry out the required capabilities; and (b) the proposed employment wouldn’t adversely have an effect on the profession growth or redeployment alternatives of different employees members and represents each a price efficient and operationally sound answer to satisfy the wants of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration within the employment of the employees is the need of securing the best requirements of effectivity, competence, and integrity. Candidates won’t be thought-about for employment with the United Nations if they’ve dedicated violations of worldwide human rights regulation, violations of worldwide humanitarian regulation, sexual exploitation, sexual abuse, or sexual harassment, or if there are cheap grounds to imagine that they’ve been concerned within the fee of any of those acts. The time period “sexual exploitation” means any precise or tried abuse of a place of vulnerability, differential energy, or belief, for sexual functions, together with, however not restricted to, profiting monetarily, socially or politically from the sexual exploitation of one other. The time period “sexual abuse” means the precise or threatened bodily intrusion of a sexual nature, whether or not by drive or below unequal or coercive situations. The time period “sexual harassment” means any unwelcome conduct of a sexual nature which may fairly be anticipated or be perceived to trigger offence or humiliation, when such conduct interferes with work, is made a situation of employment or creates an intimidating, hostile or offensive work setting, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who’ve dedicated crimes aside from minor visitors offences might not be thought-about for employment. Due regard will likely be paid to the significance of recruiting the employees on as broad a geographical foundation as doable. The United Nations locations no restrictions on the eligibility of women and men to take part in any capability and below situations of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking setting. Reasonable lodging could also be supplied to candidates with disabilities upon request, to assist their participation within the recruitment course of. By accepting a letter of appointment, employees members are topic to the authority of the Secretary-General, who could assign them to any of the actions or workplaces of the United Nations in accordance with employees regulation 1.2 (c). Further, employees members within the Professional and better class as much as and together with the D-2 degree and the Field Service class are usually required to maneuver periodically to discharge capabilities in numerous obligation stations below situations established in ST/AI/2023/3 on Mobility, as could also be amended or revised. This situation of service applies to all place particular job openings and doesn’t apply to short-term positions. Applicants are urged to rigorously comply with all directions out there within the on-line recruitment platform, inspira, and to confer with the Applicant Guide by clicking on “Manuals” within the “Help” tile of the inspira account-holder homepage. The analysis of candidates will likely be performed on the premise of the data submitted within the software in keeping with the analysis standards of the job opening and the relevant inner legislations of the United Nations together with the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and pointers. Applicants should present full and correct info pertaining to their private profile and {qualifications} in keeping with the directions supplied in inspira to be thought-about for the present job opening. No modification, addition, deletion, revision or modification shall be made to purposes which were submitted. Candidates below severe consideration for choice will likely be topic to reference checks to confirm the data supplied within the software. Job openings marketed on the Careers Portal will likely be eliminated at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.