Project Clerk The Forest Agriculture and Sustainable Trade (FAST)

Office/Unit/Project Description

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The Forest Agriculture and Sustainable Trade (FAST) venture is a strategic initiative aimed toward remodeling Indonesia’s agricultural commodity techniques, particularly specializing in palm oil and cocoa sectors. As a number one producer of those commodities, Indonesia performs a significant function in international provide chains. However, the growth of agricultural land for these commodities has raised considerations about deforestation, environmental degradation, and the socio-economic well-being of smallholder farmers. The FAST venture, funded by the UK Foreign, Commonwealth & Development Office (FCDO), is a collaborative effort to deal with these challenges via sustainable practices, coverage reform, and stakeholder engagement.

Aligned with the Sustainable Development Goals (SDGs), the FAST venture goals to help Indonesia in balancing financial development with environmental preservation. It focuses on enhancing the sustainability of commodity manufacturing, enhancing the livelihoods of smallholders, and strengthening Indonesia’s place in worldwide markets. By implementing accountable land use practices, facilitating sustainable certification, and selling insurance policies that encourage resilience, the venture envisions a future the place Indonesia’s agricultural sector thrives in concord with its wealthy pure sources and biodiversity.

To obtain these formidable targets, the FAST venture will work intently with the Coordinating Ministry of Economic Affairs, the Coordinating Ministry of Food, the Ministry of Agriculture, and UK FCDO, the venture’s senior provider. The Environment Unit inside UNDP, accountable for the venture’s execution beneath the Direct Implementation Modality (DIM), will oversee the operational and strategic facets of the venture.

To be capable of perform the work correctly, the venture requires robust help by way of Financial and Administration. Under the supervision of the Project Associate, the Project Clerk is required to help in tasks implementation beneath the venture by way of administration and finance.

Scope of Work Summary of key capabilities:
The Project Clerk will help the supply of the programme/ tasks by getting into and managing venture knowledge in techniques and by offering each day financial-related help to programme/venture implementation in line with UNDP guidelines and laws.

The key duties of the Project Clerk are described under:

a)    Support the venture groups to make sure efficient venture planning and implementation specializing in achievement of the next outcomes:
•    Compile, summarize, and current primary data/knowledge on particular tasks and associated subjects or points.
•    Assist within the coordination of venture planning and preparation work
•    Provide accounting and administrative help

b)    Support efficient reporting on progress of venture implementation
•    Support the administration in getting ready annual and quarterly work plans in addition to venture board conferences, audit, operational and monetary closure of a venture.
•    Support to administration of the preparation of quarterly venture reviews.
•    To present administrative help and correct knowledge assortment for preparation of results-oriented progress reviews.
•    Compiles, summarizes and enters knowledge on venture supply, drafts associated standing reviews.

c)    Provides administrative help to the Project Management Unit specializing in achievement of the next outcomes:
•    Support to evaluation the next paperwork: Project Cash Advance (PCA), Cash Distribution, and PO Receipts.
•    Support for Administrative and workplace coordination of venture implementation actions to course of and follow-up on administrative actions, e.g. journey preparations, coaching/research excursions, authorization of funds, disbursement of funds, procurement of apparatus and providers, safety compliance, and many others.
•    Effective administration of normal workplace issues similar to response to easy data requests and inquiries; critiques, logs and routes incoming correspondence; institution of filling system and upkeep recordsdata/information; group of conferences, workshops; routine administrative duties, together with sustaining attendance information, assessing phone billing, and many others.
•    Effective implementation of operations insurance policies for gender delicate method on the venture stage
•    Coordinating the schedule of activity forces and secretariat workers, making preparations for: main actions/conferences,  native  journey,  arranging  for  lodging,  arranging  for  land    transportation, securing journey insurance coverage and clearance

d)    Support data constructing and data sharing specializing in achievement of the next outcomes:
•    Participation within the trainings for the operations/ tasks workers.
•    Contributions to data networks and communities of observe
•    Ensure lively participation within the data sharing in gender evaluation and gender mainstreaming.

e)    The incumbent of the place ought to keep away from any form of discriminatory habits together with gender discrimination and be sure that;
•    Human rights and gender equality are prioritized as an moral precept inside all actions.
•    Activities are designed and carried out in accordance with “Social and Environmental Standards of UNDP”.
•    Any form of diversities primarily based on ethnicity, age, sexual orientation, incapacity, faith, class, gender is revered inside all implementations together with knowledge manufacturing.
•    Differentiated wants of ladies and males are thought-about.
•    Inclusive method is mirrored inside all actions and implementations, in that sense an enabling and accessible setup in numerous senses similar to incapacity gender language barrier is created.
•    Necessary preparations to supply gender parity inside all committees, conferences, trainings and many others. launched.

f)    The incumbent performs different duties inside their purposeful profile as deemed vital for the environment friendly functioning of the Office and the Organization.

 Institutional Arrangement
The Project Clerk will work beneath the general supervision of the Programme Associate and work intently with the opposite staff venture.

Competencies

Core
Achieve Results:    
LEVEL 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline

Think Innovatively:    
LEVEL 1: Open to inventive concepts/identified dangers, is pragmatic downside solver, makes enhancements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares data, learns from errors, asks for suggestions

Adapt with Agility:    
LEVEL 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile

Act with Determination:    
LEVEL 1: Shows drive and motivation, in a position to ship calmly in face of adversity, assured

Engage and Partner:    
LEVEL 1: Demonstrates compassion/understanding in the direction of others, kinds optimistic relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination
 

Minimum Qualifications of the Successful NPSA

Min. years of related work expertise    
•    Minimum 4 years (with High School) or 1 12 months (with bachelor’s diploma) {of professional} expertise in venture coordination and administration setting associated venture / associated initiatives;

Required expertise    
•    Strong interpersonal expertise, communication, and capacity to work in a staff
•    Strong report writing expertise
Desired expertise along with the competencies lined within the Competencies part    •    Experience with Government and UN/UNDP procedures can be fascinating
•    pc expertise required, data of spreadsheet and database packages
•    Experience in amassing administration reviews
•    Previous expertise working within the space of setting or related areas can be extremely fascinating
•    Experience in getting ready materials and aiding the executive actions.

Required Language(s)    
•    Fluency in Indonesian and English.

Professional Certificates    N/A