PROJECT CLERK

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UNDP companions with individuals in any respect ranges of society to assist construct nations that may stand up to disaster, and drive and maintain the sort of progress that improves the standard of life for everybody. On the bottom in 177 nations and territories, we provide international perspective and native perception to assist empower lives and construct resilient nations. UNDP has been current in Indonesia for over 35 years, finishing up its mission to share technical experience to guarantee inclusive progress, higher companies, environmental sustainability and good governance resulting in the achievement of Sustainable Development Goals (SDGs). UNDP helps the nation to develop insurance policies, management expertise, partnership talents, institutional capabilities, and construct resilience.

Of the precedence areas, UNDP is working for a sustainable surroundings and improvement coverage, which integrates local weather change considerations and on the identical time gives poverty discount and human improvement. Climate change is a actuality and pressing actions in local weather change adaptation and mitigation are required. With an over 80,000 km lengthy shoreline and 17,000 islands, many individuals in Indonesia are relying on local weather delicate sectors equivalent to agriculture, forestry and coastal group economies. Consequently, Indonesia is very weak to local weather change, with the extreme impacts of a altering local weather already being felt in varied components of the nation.
 

In line with the Government of Indonesia’s priorities, the Environment Unit gives assist on programming, mobilizing funding, M&E and backstopping the Government in implementing initiatives and programmes. To this finish, the Environment Unit’s portfolio covers an unlimited vary of points together with renewable vitality, vitality effectivity, entry to vitality, phasing-out of ozone depleting substances with excessive international warming potential, Green Economy modelling, pure useful resource administration, environmental governance, local weather change expenditure overview, and local weather change adaptation, amongst others.

To be capable of perform the work correctly, the Environment Unit requires robust assist by way of Financial and Administration. Under the supervision of the Programme Finance Associate, the Project Clerk is required to assist in initiatives implementation below the Unit by way of administration and finance.

Scope of Work Summary of key features:
The Project Clerk will assist the supply of the programme/ initiatives by getting into and managing venture knowledge in techniques and by offering every day financial-related assist to programme/venture implementation in keeping with UNDP guidelines and laws.

The key duties of the Project Clerk are described under:

a)    Support the venture groups to make sure efficient venture planning and implementation specializing in achievement of the next outcomes:
•    Compile, summarize, and current primary data/knowledge on particular initiatives and associated matters or points.
•    Assist within the coordination of venture planning and preparation work
•    Provide accounting and administrative assist

b)    Support efficient reporting on progress of venture implementation
•    Support the administration in making ready annual and quarterly work plans in addition to venture board conferences, audit, operational and monetary closure of a venture.
•    Support to administration of the preparation of quarterly venture reviews;
•    To present administrative assist and correct knowledge assortment for preparation of results-oriented progress reviews.
•    Compiles, summarizes and enters knowledge on venture supply, drafts associated standing reviews;

c)    Provides administrative assist to the Project Management Unit specializing in achievement of the next outcomes:
•    Support to overview the next paperwork : Project Cash Advance (PCA), Cash Distribution, and PO Receipts.
•    Support for Administrative and workplace coordination of venture implementation actions to course of and follow-up on administrative actions, e.g. journey preparations, coaching/research excursions, authorization of funds, disbursement of funds, procurement of apparatus and companies, safety compliance, and so on.
•    Effective administration of normal workplace issues equivalent to response to easy data requests and inquiries; critiques, logs and routes incoming correspondence; institution of filling system and upkeep recordsdata/information; group of conferences, workshops; routine administrative duties, together with sustaining attendance information, assessing phone billing, and so on.
•    Effective implementation of operations insurance policies for gender delicate strategy on the venture degree
•    Coordinating the schedule of process forces and secretariat employees, making preparations for: main actions/conferences,  native  journey,  arranging  for  lodging,  arranging  for  land    transportation, securing journey insurance coverage and clearance

d)    Support data constructing and data sharing specializing in achievement of the next outcomes:
•    Participation within the trainings for the operations/ initiatives employees.
•    Contributions to data networks and communities of observe
•    Ensure lively participation within the data sharing in gender evaluation and gender mainstreaming.

e)    The incumbent of the place ought to keep away from any sort of discriminatory conduct together with gender discrimination and make sure that;
•    Human rights and gender equality are prioritized as an moral precept inside all actions;
•    Activities are designed and carried out in accordance with “Social and Environmental Standards of UNDP”;
•    Any sort of diversities primarily based on ethnicity, age, sexual orientation, incapacity, faith, class, gender is revered inside all implementations together with knowledge manufacturing;
•    Differentiated wants of ladies and men are thought of;
•    Inclusive strategy is mirrored inside all actions and implementations, in that sense an enabling and accessible setup in varied senses equivalent to incapacity gender language barrier is created;
•    Necessary preparations to offer gender parity inside all committees, conferences, trainings and so on. launched.

f)    The incumbent performs different duties inside their practical profile as deemed vital for the environment friendly functioning of the Office and the Organization.

Institutional Arrangement
The Project Clerk will work below the general supervision of the Programme Finance Associate. The incumbent is predicted to work carefully with the Budget Management Associates below Environment Unit and work carefully with the opposite staff members in UNDP.
 

Competencies
Core 
Achieve Results:    
LEVEL 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline

Think Innovatively:    
LEVEL 1: Open to artistic concepts/recognized dangers, is pragmatic downside solver, makes enhancements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares data, learns from errors, asks for suggestions

Adapt with Agility:    
LEVEL 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile

Act with Determination:    
LEVEL 1: Shows drive and motivation, capable of ship calmly in face of adversity, assured

Engage and Partner:    
LEVEL 1: Demonstrates compassion/understanding in the direction of others, kinds constructive relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination
 

Minimum Qualifications of the Successful NPSA