Project Associate The Forest Agriculture and Sustainable Trade (FAST)

Office/Unit/Project Description 

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The Forest Agriculture and Sustainable Trade (FAST) venture is a strategic initiative aimed toward reworking Indonesia’s agricultural commodity programs, particularly specializing in palm oil and cocoa sectors. As a number one producer of those commodities, Indonesia performs a significant position in world provide chains. However, the growth of agricultural land for these commodities has raised considerations about deforestation, environmental degradation, and the socio-economic well-being of smallholder farmers. The FAST venture, funded by the UK Foreign, Commonwealth & Development Office (FCDO), is a collaborative effort to handle these challenges by way of sustainable practices, coverage reform, and stakeholder engagement.

Aligned with the Sustainable Development Goals (SDGs), the FAST venture goals to assist Indonesia in balancing financial progress with environmental preservation. It focuses on enhancing the sustainability of commodity manufacturing, enhancing the livelihoods of smallholders, and strengthening Indonesia’s place in worldwide markets. By implementing accountable land use practices, facilitating sustainable certification, and selling insurance policies that encourage resilience, the venture envisions a future the place Indonesia’s agricultural sector thrives in concord with its wealthy pure sources and biodiversity.

To obtain these formidable targets, the FAST venture will work carefully with the Coordinating Ministry of Economic Affairs, the Coordinating Ministry of Food, the Ministry of Agriculture, and UK FCDO, the venture’s senior provider. The Environment Unit inside UNDP, chargeable for the venture’s execution underneath the Direct Implementation Modality (DIM), will oversee the operational and strategic elements of the venture.

This place is situated underneath the supervision of the National Project Manager. The Project Associate will present administration, logistics and finance assist to the venture workforce. S/He can supervise clerical and assist workers of the Project Management Unit. The incumbent will coordinate with numerous models to assist the extremely advanced venture on finance, procurement, HR, safety, communication and venture administration. (Note: Security is a key operate which will be lined underneath this place and needs to be factored as an important venture administration/operational value. However, safety personnel are usually outsourced.)

Scope of Work

The Project Associate will make sure the venture actions delivered and carried out with a purpose to assist the programme implementation. Under the supervision of National Project Manager FAST, He/She will do following scope of works:

1.    Support the venture workforce to make sure efficient venture planning, budgeting and implementation specializing in achievement of the next outcomes:
•    Coordination venture planning and preparation work for, sometimes, a medium-size and advanced element of the venture initiatives.
•    Analysis, analysis, abstract and presentation of primary data/information on particular tasks and associated subjects.
•    Preparation for venture paperwork and submission to related events for approval by related events
•    Implement venture customary working procedures in keeping with the federal government and UNDP’s rules.

2.    Support to the efficient reporting on progress of venture implementation:
•    Preparation and evaluation of venture workplan and finances proposals; supplies help within the interpretation of finances pointers; evaluations and coordinates submissions of labor proposal and finances estimation, guaranteeing requisite data is included and justified by way of proposed actions; suggest changes as mandatory; prepares experiences and ensures that outputs/companies are correctly categorized.
•    Preparation of results-oriented progress experiences, in keeping with the monitoring and reporting pointers and presents it to the venture assurance workforce on a well timed method.
•    Preparation of information for monitoring of tasks; categorization, updating, monitoring and analyzing information associated to tasks, e.g. accounting data, outputs, sources utilized, deviations/revisions, and so on.; carries out periodic standing evaluations
•    Identification of points and initiates requisite follow-up actions
•    Preparation of experiences on finances revisions, expenditures and obligations, verification availability of funds.
•    Preparation for monetary authorizations for expenditures to be permitted and documentation in prevailing finances system.
•    Provision of administrative assist for annual and quarterly work plans in addition to venture board conferences, audit, operational and monetary closure of a venture

3.    Provides administrative assist to the Project Management Unit specializing in achievement of the next outcomes:
•    Supporting the workforce and serves as focus for administrative points associated to coordination, monitoring and expedition of venture implementation actions
•    Preparation of draft customary phrases of reference in opposition to venture targets, obtained mandatory clearances, course of and follow-up on administrative actions and provision of options to the problems associated to venture implementation, e.g.  recruitment   and appointment of personnel, journey preparations, coaching/research excursions, authorization of funds, disbursement of funds, procurement of apparatus and companies, safety compliance, and so on.
•    As focus for responding to easy data requests and inquiries; evaluate and institution of filling administration system; group of conferences, workshops; monitoring of implementation of assorted routine administrative duties.
•    Preparation of draft correspondence on venture budget-related points, periodic experiences, briefing notes, graphic and statistical summaries, accounting spreadsheets, and so on.
•    Supervision of venture assist assistant, driver and different clerical stage personnel.
 

4.    Support strategic partnerships, communication, and assist to the implementation of useful resource mobilization
•    Updated database of the related public and improvement companions personal sector, civil society and different stakeholders who’re counterparts for the venture.
•    Establishment of submitting administration for inner databases; up to date statistical tables, graphic content material, and different background supplies/notes to facilitate audit and different evaluations.
•    Supporting communication workforce in publication of a number of languages report as a software to speak outcomes, deepen stakeholder information and buy-in to the venture, and useful resource mobilization for the venture,
•    in coordination with supervisor, communication, monitoring and reporting personnel and different related counterpart communications division drafts venture summaries, coordinates with editor, translation companies, and so on. on
•    Preparation of draft correspondence of all elements of programme/venture administration, together with work plan and budgets, revisions and different associated points, in addition to prepares venture’s contributions for a wide range of periodic experiences

5.    Supports information constructing and information sharing specializing in achievement of the next outcomes:
•    Participation within the trainings for the operations/ tasks workers.
•    Documentation of classes discovered and greatest practices in venture assist administration operate.
•    Contributions to information networks and communities of follow.
•    Effective contribution to studying and information sharing in gender evaluation and gender mainstreaming.

6.    The incumbent of the place ought to keep away from any type of discriminatory conduct together with gender discrimination and be certain that
•    Human rights and gender equality is prioritized as an moral precept inside all actions.
•    actions are designed and carried out in accordance with “Social and Environmental Standards of UNDP”.
•    Any type of diversities primarily based on ethnicity, age, sexual orientation, incapacity, faith, class, gender are revered inside all implementations together with information manufacturing;
•    differentiated wants of girls and males are thought-about.
•    inclusive method is mirrored inside all actions and implementations, in that sense an enabling and accessible setup in numerous senses akin to incapacity gender language barrier is created.
•    mandatory preparations to supply gender parity inside all committees, conferences, trainings and so on. launched.
The incumbent performs different duties inside their practical profile as deemed mandatory for the environment friendly functioning of the Office and the Organization.

Institutional  Arrangement
The National Personnel will work underneath supervised by the National Project Manager FAST. The National Project Manager will monitor and evaluate the outcomes of the designated duties. The National Personnel is predicted to be in common contact with the National Project Manager in addition to to replace and to report on his/her progress. 
 

Competency

Core

Achieve Results:        
LEVEL 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline

Think Innovatively:        
LEVEL 1: Open to artistic concepts/identified dangers, is pragmatic downside solver, makes enhancements

Learn Continuously:        
LEVEL 1: Open minded and curious, shares information, learns from errors, asks for suggestions

Adapt with Agility:        
LEVEL 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile

Act with Determination:        
LEVEL 1: Shows drive and motivation, capable of ship calmly in face of adversity, assured

Engage and Partner:        
LEVEL 1: Demonstrates compassion/understanding in direction of others, types optimistic relationships

Enable Diversity and Inclusion:        
LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination

Minimum Qualifications of the Successful NPSA

Min. Academic Education    Secondary Education is required.
University diploma (Bachelor’s Degree) in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences Management or different related fields shall be given due consideration, however will not be a requirement.

Min. years of related Work expertise    
Minimum 6 years (with Secondary Education) or 3 years with Bachelor Degree) of related expertise in venture admin and finance ideally within the discipline of atmosphere, or pure sources administration.
Relevant expertise in administrative/ monetary/ procurement/ asset administration and venture actions could be an asset

Required expertise    
□    Good inter-personal and communications expertise.
□    Ability to work in a workforce
□    Up-to-date pc expertise required, information of spreadsheet and database packages

Desired expertise along with the competencies lined within the Competencies part    
□    Familiarity with Government and UN/UNDP procedures could be extremely fascinating
□    Experience in venture implementation utilizing Government and International Organization guidelines and regulation is an asset
□    Experience in amassing, analyzing, and summarizing administration report could be extremely fascinating
□    Ability to draft correspondence on budget-related points, briefing notes, graphic and statistical summaries, and accounting spreadsheets could be fascinating
□    Experience in producing monetary report and conducting monetary monitoring could be fascinating

Required Language(s) (at working stage)    
Fluency in English and Bahasa Indonesia is required.
Professional    N/A