Job Description
Background
Diversity, Equity and Inclusion are core ideas at UNDP: we worth range as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a means of making certain all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘leave no one behind’ method to our range efforts means rising illustration of underserved populations. People who establish as belonging to marginalized or excluded populations are strongly inspired to apply. Learn extra about working at UNDP together with our values and inspiring stories.
UNDP doesn’t tolerate sexual exploitation and abuse, any form of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, bear rigorous reference and background checks.
UNDP Pakistan works with the Government and communities to develop and implement native options to improvement challenges. In an evolving improvement context, UNDP helps the efforts of the Government of Pakistan to construct a extra equitable, affluent, peaceable and resilient society, and to realize its SDGs and COP 25 targets.
RECCU is supporting tasks throughout the nation to reply to the rising risk of local weather change, to mainstream environmental issues into nationwide improvement planning processes, and to increase entry to environmental and power companies for the poor. In explicit, UNDP has sought to make sure that the poor have stronger capacities to handle, adapt, and monitor local weather change. Climate Change is a big improvement problem in addition to an enormous environmental problem. It is a rising drawback and is now hitting the poorest and probably the most weak first and hardest.
The Admin and Finance Officer shall be chargeable for the administration and monetary administration of PASBET and W4D undertaking actions all through the implementation and closure. The Admin and Finance Officer will work carefully with the Technical Specialist (W4D) and National Project Coordinator (PASBET) supporting the administration and monetary assist techniques (quantum), and plans in keeping with UNDP Programme and Operations Policies and Procedures (POPP) for CO programmes.
Duties and Responsibilities
The incumbent will report on to the Technical Specialist W4D Project, Resilience Environment & Climate Change Unit (RECCU), UNDP, Pakistan.
Ensures administration and implementation of operational and monetary methods and adapts processes and procedures specializing in the achievement of the next outcomes:
- Full compliance with UN/UNDP guidelines, rules, and insurance policies of economic processes, monetary recording/reporting system and follow-up on audit suggestions; implementation of efficient inner controls, and correct functioning of a client-oriented monetary sources administration system.
- Provision assist for the planning of economic sources of the undertaking, similar to preparation of studies containing evaluation of the monetary scenario; preparation and monitoring of budgets; common evaluation and reporting on the funds approvals and the supply scenario.
- Business processes mapping and elaboration of the content material of undertaking Standard Operating Procedures in Administration and Finance, in keeping with company guidelines and rules and session with direct supervisor and workplace administration. Elaboration of proposals and implementation of cost-saving and discount methods in session with undertaking administration.
- Coordinate and act as a focus for points regarding finance and administration.
Ensures efficient and environment friendly provision of administrative and monetary assist companies, specializing in the achievement of the next outcomes:
- Provide efficient administrative assist to the implementation of the undertaking
- Ensure upkeep of the undertaking information and submitting techniques and safekeeping of confidential supplies;
- Ensure well timed and high quality administrative and logistical assist to undertaking actions
- Ensure provision of logistical companies such because the association of conferences workshops and different project-related occasions, in addition to day-to-day transportation and mission journey necessities; and,
- Undertake any further duties as assigned by the Project Manager.
- Coordination and supervision on the undertaking’s behalf, occasions administration, administrative wants, area administration, and many others.
- Presentation of completely researched info for planning monetary sources for administrative companies
- Support with issues associated to coordination with CO, follow-up with MSU, procurement and finance unit for the undertaking and different administrative issues.
- Certify expenditures for approval of funds and monitor/management funds expenditures and permitted allotments.
Ensures efficient administrative and monetary management together with money administration functioning within the undertaking, specializing in the achievement of the next outcomes:
- Implementation of the management mechanisms for monetary and administrative companies, and sustaining information of economic and
- Review, analysis, verification and reconciliation of a wide range of knowledge and studies making certain accuracy and conformance with administrative guidelines and rules; creation of vendor set-up info in Quantum; evaluation of outcomes and initiation of corrective actions when mandatory.
- Ensuring that advance funds and direct funds for the undertaking are correctly reviewed and made on a well timed foundation, in addition to making certain that fee info is correctly recorded into the Quantum on a well timed foundation.
- Proper stock management; supervision of correct issuance and fee of stock objects and provides.
- Review of journey authorizations, documentation, funds
- Provision of researched info, studies for audit workout routines.
- Ensure oversight over all administrative and monetary administration issues within the undertaking
- Develop quarterly and annual funds plans; keep monetary information and monitoring techniques to document and reconcile expenditures, balances, funds and different knowledge for day-to-day transaction and studies;
Advise and help undertaking employees, consultants and consultants on all respects of allowances, wage advances, journey claims and different monetary and administrative issues, and calculate and authorize funds due for claims and companies;
- Provide organizational and administrative assist in implementation of undertaking actions together with group of roundtables, workshops, trainings, working conferences and different occasions;
- Prepare detailed price estimates and take part in funds evaluation and projections as required to deal with all monetary operations of the undertaking workplace, make money funds and reconcile all accounts in required time-frame;
- Maintain, replace and transmit stock information of non-expendable tools in accordance with UNDP guidelines;
- Perform money custodian’s duties being primarily chargeable for undertaking’s money disbursements and keep undertaking’s petty money e book and payrolls
- Timely evaluation of money place to make sure enough funds available for disbursements.
- Timely identification and recording of receipts for earnings utility.
- Ensuring that cost-sharing contributions are correctly transferred to UNDP on a well timed foundation.
- Review of zero-balance account financial institution statements in Quantum to observe Imprest degree; identification and recording of contributions if required.
- Ensuring well timed and correct financial institution reconciliation, together with documented evaluation of exceptions.
- Analyze the potential issues regarding administrative-financial points and take respective measures to supply sufficient undertaking’s sources on time for implementation of the undertaking actions
- Submission of economic studies to donors on a well timed and high quality foundation.
- Ensuring that advance funds and direct funds for the undertaking are correctly reviewed and made on a well timed foundation, in addition to making certain that fee info is correctly recorded into the Quantum on a well timed foundation.
- Follow-up with companions on contributions, and receipt creation in Quantum and Certification of reimbursement of expense claims.
Ensures workplace administration and assist to occasions and logistical preparations:
- Manage the day-to-day operations of the workplace, together with the supply of help within the implementation of workplace, personnel and logistics administration techniques;
- Equipment/car utilization and different administrative information;
- Ensure the right upkeep of workplace premises, tools, furnishings and automobiles and monitor the situation and use of stated sources in accordance with established tips;
- Review of journey authorizations, documentation, and funds.
- Administer journey and logistical preparations for the employees and consultants; prepare itineraries, visas, safety clearances, and lodging; and put together acceptable requisitions.
- Draft logistical notes, prepare the logistics, together with visa, and liaise with occasion members, and certification of journey claims.
Ensuring that requests for journey are in accordance with UNDP tips, following up and finalizing journey preparations of the undertaking crew and exercise members;
Support in growing administrative undertaking materials together with
- Event notification kinds and checklists; calendars of occasions and exercise schedules; lists of invitees and members;
- Assists in monitoring the work progress of undertaking consultants to make sure adherence to the timelines stipulated beneath the relevant phrases of reference and requests for quotations/proposals;
- Support the undertaking occasions/actions together with preparatory communications with stakeholders;
- Dissemination of invites; coordination with occasion useful resource individuals; pre-event communication with invitees; provision of on-site logistical assist; and post-event communication with members;
- Support liquidations of money advances and evaluation of associated paperwork;
- Coordinate with employed automobiles for undertaking actions by way of itineraries and different preparations
Ensures facilitation of information constructing and data sharing specializing in the achievement of the next outcomes: - Organization/conduct of coaching for the undertaking employees on monetary administration;
- Synthesis of classes learnt and greatest practices in finance and administration;
- Sound contributions to data networks and communities of observe; and,
- Provide correct, immediate and acceptable info and studies to the Project Manager on administrative issues of the undertaking.
The incumbent performs different duties inside their purposeful profile as deemed mandatory for the environment friendly functioning of the Office and the Organization
Competencies
Core competencies:
- Achieve Results: Level 1: Plans and screens personal work, pays consideration to particulars, delivers high quality work by deadline
- Think Innovatively: Level 1: Open to artistic concepts/identified dangers, is pragmatic drawback solver, makes enhancements
- Learn Continuously: Level 1: Open minded and curious, shares data, learns from errors, asks for suggestions
- Adapt with Agility: Level 1: Adapts to alter, constructively handles ambiguity/uncertainty, is versatile
- Act with Determination: Level 1: Shows drive and motivation, capable of ship calmly in face of adversity, assured
- Engage and Partner: Level 1: Demonstrates compassion/understanding in the direction of others, kinds optimistic relationships
- Enable Diversity and Inclusion: Level 1: Appreciate/respect variations, conscious of unconscious bias, confront discrimination
Cross-Functional & Technical competencies:
Business Direction & Strategy
- System Thinking. Ability to make use of goal drawback evaluation and judgement to grasp how interrelated components coexist inside an total course of or system, and to think about how altering one aspect can influence different components of the system
Business Management
- Project Management. Ability to plan, set up, prioritize and management sources, procedures and protocols to realize particular objectives
Finance
- Financial danger administration Ensures monetary resilience by means of proactive evaluation of danger, implementation of controls and taking mitigating motion. Understands danger and reward in relation to collaborative and industrial tasks. Ensures a tradition of optimistic danger administration”.
- Anti-fraud and anti- bribery and corruption. Anti-bribery and corruption: Understand the coverage and greatest observe regarding anti-bribery and corruption controls and ensures these are applied and broadly understood inside the group. Anti-fraud: Understands the fraud dangers confronted by public our bodies and is ready to successfully analyse knowledge to assist fraud identification and fraud danger administration; understands the fraud dangers confronted by public our bodies and is ready to conduct fraud danger evaluation and response plan.
Audit & Investigation
- Financial and Managerial Accounting and Finance key ideas. Key ideas and ideas of economic accounting, interpret monetary evaluation, managerial accounting, and many others.
External Relations & Advocacy
- Event planning and execution. Ability to plan, handle and execute of private and non-private occasions to make sure that they assist and amplify particular person communications and advocacy initiatives, in addition to UNDP’s total model and mandate.
Required Skills and Experience
Education:
- Advanced college diploma (grasp’s diploma or equal) in Business Administration, Finance/Accountabily or associated discipline is required, or
- A primary-level college diploma (bachelor’s diploma) together with a further two years of qualifying expertise shall be given due consideration in lieu of the superior college diploma
- Knowledgeable accounting qualification from an internationally accredited institute of accountancy, and/or Advanced (Master’s) University Degree in Finance and/or Accounting is required. Candidates with skilled accounting {qualifications} from an internationally accredited institute of accountancy can have a definite benefit.
- Candidates with no skilled accountancy {qualifications}, however with levels that main in accountancy and/or finance should full the Finance Training and Certification Programme (FTCP), if recruited.
- Candidates satisfying the 2 above standards are exempted from endeavor the UNDP Advanced Accountancy and Finance Test (AAFT).
- Candidates with MBA or masters in finance with no accountancy qualification however with related expertise should efficiently undertake the UNDP Advanced Accountancy and Finance Test (AAFT) to be eligible for shortlisting.
Experience:
- Applicants with Master’s diploma (or equal) in a related discipline of research should not required to have skilled work expertise. Applicants with a Bachelor’s diploma (or equal) are required to have a minimal of two (2) years of related skilled expertise in offering monetary administration companies, and/or managing employees and operational techniques.
- Experience in the usage of computer systems and workplace software program packages (MS Word, Excel, and many others.) and superior data of web-based administration techniques similar to ERP financials and database packages.
- Experience of IPSAS and/or IFRS is required for exterior candidates.
- Experience in dealing with coaching association for Partner organizations is an asset.
- Experience in managing the journey association for Partner Organizations is an asset.
- Knowledge/expertise of workplace administration together with account and monetary administration abilities; and undertaking administration procedures that UNDP follows shall be a powerful asset;
- Knowledge of confirmed familiarity with the UN/UNDP and/or worldwide organizations undertaking operations could be an added benefit;
- Experience within the administration of tasks and improvement programme.
- Experience in a world group in finishing monetary administration;
- Operating data of Quantum could be an added benefit;
- Experience working in respective fields offering administrative assist with data of working with authorities and donor stakeholders shall be an asset.
Required languages:
- Fluency in English and Urdu is required.
Disclaimer
Under US immigration legislation, acceptance of a employees place with UNDP, a world group, could have important implications for US Permanent Residents. UNDP advises candidates for all skilled degree posts that they need to relinquish their US Permanent Resident standing and settle for a G-4 visa, or have submitted a legitimate utility for US citizenship previous to graduation of employment.
UNDP shouldn’t be able to supply recommendation or help on making use of for US citizenship and subsequently candidates are suggested to hunt the recommendation of competent immigration attorneys concerning any functions.
Applicant details about UNDP rosters
Note: UNDP reserves the precise to pick a number of candidates from this emptiness announcement. We may retain functions and take into account candidates making use of to this submit for different comparable positions with UNDP on the similar grade degree and with comparable job description, expertise and academic necessities.
Non-discrimination
UNDP has a zero-tolerance coverage in the direction of sexual exploitation and misconduct, sexual harassment, and abuse of authority. All chosen candidates will, subsequently, bear rigorous reference and background checks, and shall be anticipated to stick to those requirements and ideas.
UNDP is an equal alternative and inclusive employer that doesn’t discriminate based mostly on race, intercourse, gender identification, faith, nationality, ethnic origin, sexual orientation, incapacity, being pregnant, age, language, social origin or different standing.
Scam warning
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