Programme Management and Quality Assurance Analyst (Nationals Only)

UNDP is working with the Government of Pakistan, civil society, nationwide companions and the folks of Pakistan to assist discover options to persistent growth challenges. We work to construct lasting institutional capability, present technical experience to enhance growth outcomes and assist hyperlink the Government and folks of Pakistan to progressive international options in areas equivalent to improved information high quality and assortment, higher environmental administration, local weather change finance and adaptation, robust and accountable governance mechanisms and capacities to reply successfully to battle and disasters. 

Resilience, Environment, and Climate Change is likely one of the greatest programme portfolios for UNDP Pakistan Country Office (CO). Currently, the portfolio is funded by numerous sources together with the Global Environment Facility and the Green Climate Fund which on common constitutes a couple of quarter (25%) of the CO’s program supply targets of round USD 52M in 2021. It is foreseen that the resilience, setting and local weather change portfolio stay one of many essential programme areas within the coming Country Programme Document interval from 2023 – 2027 with an elevated shift in the direction of a resilience-driven lens specializing in growth pathways, financial coverage choices and approaches, and efforts to operationalize new monetary devices increasing past the present concentrate on the setting. For extra info on programmes and initiatives please go to UNDP Pakistan web site at: https://www.pk.undp.org/
 

Position Purpose

Under the general steerage and supervision of the Assistant Resident Representative, RECCU, the Programme Management and Quality Assurance Analyst ensures the efficient supply of the CO programme by coming into and managing information and supporting programme implementation in keeping with UNDP guidelines and rules.

The Programme Management and Quality Assurance Analyst will probably be answerable for supporting programme high quality assurance and programme administration within the Country Office (CO) funded by numerous belief fund sources together with Global Environment Facility and the Green Climate Fund and different multilateral and bilateral donors.

S/he additionally works with the UNDP CO Management Support Unit, Programme and Operations groups, Bangkok Regional Hub and UNDP HQ, programme employees in different UN businesses, Government officers, technical advisers and specialists, multi-lateral and bi-lateral donors. 

UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to realize its strategic objectives. Therefore, UNDP personnel are anticipated to work throughout models, features, groups, and initiatives in multidisciplinary groups with a view to improve and allow horizontal collaboration.

• Ensures programmatic assist in increasing the portfolio dimension of the RECCU by programme growth.
• Ensures results-based administration (RBM) of the unit-managed initiatives by enhanced high quality management and reporting instruments. 
• Ensures that initiatives adjust to the UNDP guidelines and rules primarily based on numerous implementation modalities and funding sources.
• Provide high quality assurance and oversight assist to the RECCU Unit. 
• Ensures danger administration of the initiatives in Quantum, outcomes reporting and enhanced high quality management.
• Ensures facilitation of knowledge-building and sharing by managing a information and studying database 

Ensures Programmatic assist in Quality Assurance & oversight to the Programme Unit specializing in the achievement of the next outcomes:

• Provide assist in efforts to develop new programmatic alternatives consistent with RECCU’s strategic targets.
• Ensure the alignment of challenge proposals with donor expectations, authorities priorities, and UNDP’s mandate.
• Guide and assist fundraising and useful resource mobilization efforts by participating with donors and companions.
• Support to mainstream gender considerations in methods, programming and coverage papers.
• Facilitate/assist challenge audits and evaluations and use audit and analysis suggestions to introduce techniques enhancements in portfolio administration and oversight. 
• Support company planning, such ROAR, IWP, IB funds planning, COBP.
• Active involvement in SOP growth and introduction of greatest practices for larger effectivity and effectiveness. 
• Works carefully with Programme Analyst to ascertain high quality assurance processes to make sure the standard of programming outcomes, by the event of normal working procedures, steerage notes, checklists, and sharing greatest practices.
• Support preparation and submission of periodic and advert hoc stories by coordinating with challenge managers guaranteeing well timed completion of required quarterly and annual stories.

Ensure results-based administration of the unit programmes and initiatives portfolio, specializing in achievement of the next        leads to shut cooperation with the Risk Management Unit:

• Effective software of RBM instruments, follow-up on a unit analysis plan, institution of administration targets and monitoring achievement and reporting of the outcomes as per the unit AWP.
• Review and make sure that outcomes reporting is completed to satisfy company high quality requirements and that indicator institution and measurement are verifiable.
• Coordination of programme implementation with the challenge groups, the introduction of key efficiency indicators (KPI) / success standards, value restoration, targets, and milestones. 
• Establishment and environment friendly use of the unit monitoring dashboard for project-specific information and supply, outcomes monitoring, and expenditure forecasting.
• Support ARR and Programme Analyst in constructing shut coordination with regional COSQA and central degree Resilience, Nature, Climate and Energy Portfolio specialists on company necessities to assist modify the workplace to satisfy the rising company expectations on this space. 
• Ensure the spot examine actions are aligned with the CO assurance plan and really useful areas are applied as wanted.
• Serves because the unit focus for company, CO and HACT audits for relevant initiatives in assist of the Programme Associate

Ensures initiatives underneath the unit adjust to the UNDP guidelines and rules primarily based on numerous implementation modalities and funding sources specializing in achievement of the next outcomes:

• Provides assist to the nationwide challenge managers on UNDP guidelines and rules relevant for challenge implementation association; on funds administration; administration of funds efficiency on a portfolio foundation, together with challenge employees funds allocations and precise time allocations. 
• Conducts exceptions/compliance evaluations on using all program budgets; identifies points and recommends system enhancements.
• Works with the Programme Analyst in shut coordination with the initiatives and HQ groups and retains the PIMS entries managed in accordance with the vertical funding necessities. 
• Support within the useful resource mobilization and enlargement of the unit’s portfolio by creating Concept notes, EOI and proposals for numerous donors. 
• Efficient and well timed follow-up of donor contributions as per the agreements signed and retains the dashboard inexperienced. 

Ensures outcomes reporting and enhanced high quality management specializing in achievement of the next leads to shut collaboration with the pinnacle of RMU:

• Coordination of information for inner/exterior audits.
• Support the interior and exterior audit follow-up actions for well timed implementation. 
• Coordination and assist to HACT audit and spot-check actions with environment friendly and well timed follow-up with really useful actions implementation in shut cooperation with respective initiatives.  

Ensures facilitation of information constructing, studying and information sharing within the CO specializing in achievement of the next outcomes:

• Organization/conduct of coaching for the operations/ programme/initiatives employees on RBM and numerous reporting necessities.
• Develop and preserve a information and studying database to facilitate information constructing and sharing amongst RECCU staff members and throughout models.
• Organize capacity-building actions, workshops, and webinars for information dissemination.
• Document classes realized, greatest practices, and success tales from RECCU’s initiatives.

The incumbent performs different duties inside their useful profile as deemed needed for the environment friendly functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: None 

Cross-functional & Technical competencies 

Business Direction and Strategy

• Systems Thinking: Ability to make use of goal drawback evaluation and judgement to grasp how interrelated parts coexist inside an general course of or system, and to think about how altering one component can influence on different components of the system.

Business administration

• Results-based Management: Ability to handle the implementation of methods, programmes, and initiatives with a spotlight at improved efficiency and demonstrable outcomes. Knowledge and understanding of related theories, ideas, methodologies, devices, and instruments.
• Partnerships Management: Build and preserve partnerships with broad networks of stakeholders, Governments, civil society, and personal sector companions, specialists, and others consistent with UNDP technique and insurance policies.
• Risk Management: Ability to determine and set up motion round mitigating and proactively managing dangers.
• Working with Evidence and Data: Ability to examine, cleanse, remodel and mannequin information with the aim of discovering helpful info, informing conclusions and supporting decision-making.
• Communication: 
  • Ability to speak in a transparent, concise and unambiguous method each by written and verbal communication; to tailor messages and select communication strategies relying on the viewers.
  • Ability to handle communications internally and externally, by media, social media and different acceptable channels.

Ethics

• Ethical Implications of Policy Development: Consult on the moral implications inside all coverage growth and normal setting.

Emerging partnerships 

• Partnership administration: Ability to interact with rising companions, develop and handle a technique and develop approaches to creating and managing these new strategic partnerships.