Procurement Associate (2 positions)

Procurement Associate (2 positions)


  • Job Identification
    22335

  • Posting Date
    2024-11-22, 08:27 p.m.

  • Apply Before
    2024-12-09, 07:59 a.m.

  • Job Schedule
    Full time

  • Locations





    Sana’a, Yemen





  • Agency
    UNDP

  • Grade
    G6

  • Vacancy Type
    Fixed Term

  • Practice Area
    Management

  • Bureau
    Regional Bureau for Arab States

  • Contract Duration
    1 Year with Possibility for extension

  • Education & Work Experience
    Bachelor’s Degree – 3 yr(s) expertise OR High School certificate- 6 yr(s) expertise

  • Required Languages
    Fluency in each English and Arabic languages

  • Vacancy Timeline
    2 Weeks


    • Job Description

    Background

     
    Diversity, Equity and Inclusion are core rules at UNDP:  we worth range as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a manner of making certain all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘leave no one behind’ strategy to our range efforts means rising illustration of underserved populations. People who determine as belonging to marginalized or excluded populations are strongly inspired to apply. Learn extra about working at UNDP together with our values and inspiring stories.
     
    UNDP doesn’t tolerate sexual exploitation and abuse, any form of harassment, together with sexual harassment, and discrimination. All chosen candidates will, due to this fact, bear rigorous reference and background checks.
     

    After 8 years of battle, Yemen nonetheless faces an unprecedented political, humanitarian, and improvement disaster. Yemen’s battle broke right into a full-blown civil struggle in March 2015. Despite the continued efforts by the UN to dealer a peace deal, Yemen continues to be the worst humanitarian disaster on the earth. An estimated 24 million persons are in want of humanitarian help, and Yemen already misplaced 21 years of developments beneficial properties simply till 2019 after four-year of battle. UNDP predicts that if the battle persists unabated, Yemen may have the best depth of poverty (11.7 million folks into excessive poverty), and second poorest in revenue inequality of any nation on the earth. The un-extended truce of April 2022 nonetheless holds within the nation, with renewed hope for a peace course of to be launched underneath the auspices of the UN. 

    Four years into the civil battle, there are some glimmers of hope {that a} political breakthrough might be achieved and convey the struggle to an finish. In anticipation, UNDP is scaling up its programming and employees capability in Yemen to help the peace course of going ahead. In this regard, UNDP elaborated a revised nation technique word that focuses on supporting the transition from humanitarian to improvement, by means of three major pillars: (a) inexperienced financial restoration; (b) governance and peacebuilding; and (c) local weather change, water, vitality and setting.

    UNDP is striving to make sure its procurement perform and practices are an integral a part of UNDP’s aggressive benefit as a improvement companion of alternative. This requires inserting extra consideration on strategically integrating procurement on the venture design stage, stimulating innovation in specs and applied sciences, and adopting extra sustainable manufacturing and consumption practices that align with UNDPs sustainable improvement targets.  Sustainable procurement means ensuring merchandise, providers, and purchases are as sustainable as doable with the bottom environmental influence and most constructive social outcomes. In implementing UNDP strategic procurement priorities, Country workplaces will try to make use of versatile strategies for high-value/low-risk and well timed supply that meet the wants of its shoppers and key stakeholders

    Position Purpose:

    Under the steering and direct supervision of the DRR, Operations Manager, or Procurement Specialist, the Procurement Associate ensures execution of efficient, environment friendly and clear procurement providers and processes in CO.  The Procurement Associate could supervise and/or lead the help employees of the CO Procurement Unit.  S/he promotes a client-focused, high quality, and results-oriented strategy within the Unit. 

    The Procurement Associate works in shut collaboration with Operations, Programme and venture groups within the Country Office, Region and UNDP HQ and with distributors to trade data and resolve complicated procurement-related points.

    UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic targets. Therefore, UNDP personnel are anticipated to work throughout models, capabilities, groups, and tasks in multidisciplinary groups so as to improve and allow horizontal collaboration. 
     

    Duties and Responsibilities
    1.) Implement sustainable procurement methods and insurance policies which might be in alignment with rules of equity, integrity and transparency to attain greatest worth for cash.
    Example of Duties:
    • Ensure full compliance of procurement actions with UNDP guidelines, rules, insurance policies, by means of implementation of efficient inside controls. 
    • Elaborate the contents of inside procurement Standard Operating Procedures (SOPs) and map CO procurement enterprise processes in session with direct supervisor and workplace administration. 

    2.) Organize procurement processes for CO, tasks, and different UN Agencies.

     
    Example of Duties:
    • Provide steering and inputs to the venture workforce on procurement plans for the nation workplace and tasks. 
    • Prepare and conduct RFQ, ITB or RFP, and obtain and consider quotations, bids or proposals in full compliance with UNDP guidelines and rules. 
    • Prepare Purchase orders and contracts in and outdoors e-procurement, put together recurring buy orders for contracting providers, and create distributors and purchaser profiles in e-procurement.
    • Prepare submissions for inside procurement evaluate committees (CAP, RACP, and ACP). 
    • Prepare experiences on procurements in CO. 
    • Implement or partake in joint procurement processes for the UN companies consistent with the UN reform.
    3.)  Implement sourcing methods to search out greatest values within the market and align buying technique to venture and CO targets.
    Example of Duties:
    • Develop and replace rosters of suppliers. 
    • Implement provider choice and analysis. 
    4.) Facilitate procurement information constructing and information sharing in CO.
    Example of Duties:
    • Organize procurement coaching for operations and venture employees.
    • Organize procurement coaching for distributors on e-procurement modules.
    • Synthesize classes realized and greatest practices in procurement.
    • Make sound contributions to information networks and communities of follow.
    5.) Gender Equality and Women’s Empowerment 
    Example of Duties:
    • Ensure gender delicate/enabling procurement in several procurement processes as per the UNDP pointers together with consultants’ alternatives, tenders’ bulletins, and alternatives; 
    • Keep monitor of ladies led contractors and encourage/improve their capacities to apply for various UNDP bidding;
    • Ensure UNDP contractors are obliged/dedicated to UNDP gender delicate polices, rules;
    • Support the institutional and technical capability of the UNDP employees and stakeholder on gender delicate/enabling procurement. 
    The incumbent performs different duties inside their useful profile as deemed crucial for the environment friendly functioning of the Office and the Organization
    Supervisory/Managerial Responsibilities: May supervise help employees in Procurement Unit 

     

     
    Competencies
    Core : Full listing of UNDP Core Competencies might be discovered here 

    Achieve Results

     

    		 LEVEL 2:  Scale up options and simplifies processes, balances pace and accuracy in doing work

    Think Innovatively

     

    		 LEVEL 2:  Offer new concepts/open to new approaches, show systemic/built-in pondering 

    Learn Continuously

     

    		 LEVEL 2:  Go outdoors consolation zone, be taught from others and help their studying

    Adapt with Agility 

     

    		 LEVEL 2: Adapt processes/approaches to new conditions, contain others in change course of
    Act with Determination  LEVEL 2: Able to persevere and take care of a number of sources of strain concurrently

    Engage and Partner

     

    		 LEVEL 2:  Is facilitator/integrator, deliver folks collectively, construct/keep coalitions/partnerships

    Enable Diversity and Inclusion

     

    		 LEVEL 2:  Facilitate conversations to bridge variations, considers in resolution making

    People Management (Insert beneath normal sentence if the place has direct experiences.)

     

    UNDP People Management Competencies might be discovered within the devoted site. 

     

    Cross-Functional & Technical competencies (insert as much as 7 competencies) 

    Thematic Area Name Definition
    Procurement Sourcing
    • Ability to search out, consider and interact suppliers of products and providers 
    Procurement   Financial Analysis
    • Knowledge of evaluating companies, tasks, budgets, and different finance associated transactions to find out their efficiency and suitability 
    Procurement   Procurement Management
    • The capability to amass items, providers or works from an outdoor exterior supply. 
    Procurement   Stakeholder Management
    • Ability to work with incomplete data and stability competing pursuits to create worth for all stakeholders
    Business Management 

    Customer

    Satisfaction/ShopperManagement
    • Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to meet and perceive the true prospects’ wants.
    • Provide inputs to the event of customer support technique
    • Look for methods so as to add worth past shoppers’ quick requests
    • Ability to anticipate consumer’s upcoming wants and issues
    Business Management  Risk Management
    • Ability to determine and arrange motion round mitigating and proactively managing dangers
    Business Management Communication
    • Ability to speak in a transparent, concise and unambiguous method each by means of written and verbal communication; to tailor messages and select communication strategies relying on the viewers.
    • Ability to handle communications internally and externally, by means of media, social media and different applicable channels

     
     

     
     
     
    Required Skills and Experience

     
    Education:
    • Secondary schooling is required   
    • A college diploma in Business Administration, Public Administration, Finance, Economics or equal might be given due consideration, however it isn’t a requirement.
    • CIPS degree 2 is a requirement for this place. If certification just isn’t obtainable on the time of recruitment, it must be obtained inside one yr.
    Experience:
    • Minimum of 6 years (with highschool diploma) or 3 years (with bachelor’s diploma) of related progressively accountable administrative expertise is required on the nationwide and worldwide degree. Experience in public sector procurement of products and providers can be a bonus. 
    • Experience in using computer systems and workplace software program packages (MS Word, Excel, and so on) and superior information of web-based administration techniques corresponding to ERP.

    Language:

    • Fluency in each English and Arabic languages is required. 
     
    Please word that continuance of appointment past the preliminary 12 months is contingent upon the profitable completion of a probationary interval.

     
    Disclaimer

     

     
    Under US immigration legislation, acceptance of a employees place with UNDP, a world group, could have vital implications for US Permanent Residents. UNDP advises candidates for all skilled degree posts that they need to relinquish their US Permanent Resident standing and settle for a G-4 visa, or have submitted a sound software for US citizenship previous to graduation of employment. 

     
    UNDP just isn’t able to offer recommendation or help on making use of for US citizenship and due to this fact candidates are suggested to hunt the recommendation of competent immigration attorneys relating to any purposes.

     
    Applicant details about UNDP rosters

     
    Note: UNDP reserves the proper to pick a number of candidates from this emptiness announcement.  We can also retain purposes and contemplate candidates making use of to this submit for different related positions with UNDP on the identical grade degree and with related job description, expertise and academic necessities.

     
    Non-discrimination

     
    UNDP has a zero-tolerance coverage in direction of sexual exploitation and misconduct, sexual harassment, and abuse of authority. All chosen candidates will, due to this fact, bear rigorous reference and background checks, and might be anticipated to stick to those requirements and rules.  

     
    UNDP is an equal alternative and inclusive employer that doesn’t discriminate primarily based on race, intercourse, gender id, faith, nationality, ethnic origin, sexual orientation, incapacity, being pregnant, age, language, social origin or different standing.

     
    Scam warning

     
    The United Nations doesn’t cost any software, processing, coaching, interviewing, testing or different price in reference to the appliance or recruitment course of. Should you obtain a solicitation for the cost of a price, please disregard it. Furthermore, please word that emblems, logos, names and addresses are simply copied and reproduced. Therefore, you’re suggested to apply specific care when submitting private data on the internet.

    Apply Now
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