Procurement Analyst (Nationals only)

The United Nations Development Programme (UNDP) is the information frontier group for sustainable improvement within the UN Development System and serves because the integrator for collective motion to comprehend the Sustainable Development Goals (SDGs). UNDP is the main United Nations group combating to finish the injustice of poverty, inequality, and local weather change. Working with our broad community of consultants and companions in 170 international locations, we assist nations to construct built-in, lasting options for folks and planet. The Fiji multi-country workplace covers ten international locations together with Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu in addition to supplies assist to regional initiatives. 

UNDP within the Pacific has developed its multi-country programme doc (MCPD, 2023-2027) to information its interventions within the subsequent 5 years in full alignment and on to contribute to the United Nations Sustainable Development Cooperation Framework (UNSDCF, 2023–27). The Office covers 10 international locations within the Pacific with an in depth portfolio which has grown over time. The UNSDCF and UNDP MCPD are designed in full alignment with the 2030 agenda, Samoa Pathway, and 2050 Blue Content Strategy, which is endorsed by the Pacific Island Countries (PICs) amongst others. The UNDP Pacific Office subsequent five-year plan strategic priorities are encapsulated underneath three final result areas: (i) Planet, (ii) Prosperity, and (iii) Peace. Following a strategic evaluate course of which was accomplished in June 2022, UNDP Pacific workplace construction is aligned to the rising priorities of the workplace. In this regard, the programme portfolio will embrace mutually reinforcing work streams crafted round two clusters (i) Resilience and Climate Change; and ii) Inclusive development and Effective governance, supported by a coverage and innovation workforce, Operations workforce, Management and Oversight workforce that gives strategic steering on  outcomes Management  and compliance entrusted with the company alignment, programme finance administration and high quality assurance,  and strategic communications  workforce that gives information administration and communication assist to all programme interventions. 

Within the Pacific Office Multi-Country Office (MCO), the Operations Team supplies programme with spine assist and companies associated to finance, procurement, human sources, digital companies, journey, and logistics, in addition to frequent companies and CO transactions assist. The workforce additional supplies demand pushed Common companies to the UN companies (per agreed procedures). In addition, the workforce will present administrative assist to UNDP Staff together with challenge personnel on areas corresponding to protocol, visa facilitation, journey, and others.
 

Procurement Analyst supervises and leads the employees of the Procurement Unit. The Procurement Analyst works in shut collaboration with the operations, programme and challenge groups within the CO, Regional Procurement Advisor, UNDP HQs employees and Government officers to efficiently ship procurement companies.

Summary of Key Functions

• Elaboration and implementation of operational methods
• Management of procurement processes
• Introduction and implementation of sourcing technique and e-procurement instruments
• Facilitation of data constructing and information sharing

1. Ensures elaboration and implementation of operational methods specializing in achievement of the next outcomes:

• Full compliance of procurement actions with UN/UNDP guidelines, rules, insurance policies and methods; implementation of the efficient inside management, correct design and functioning of a client-oriented procurement administration system.

• CO Procurement enterprise processes mapping and elaboration/institution of inside Standard Operating Procedures (SOPs) in Procurement and Logistics, management of the workflows within the Procurement Unit.

• Implementation of the strategic procurement within the CO together with sourcing technique, provider choice and analysis, high quality administration, buyer relationship administration, e-procurement introduction and promotion, efficiency measurement.

• Elaboration and implementation of price saving and discount methods.

• Implementation of contract technique within the CO together with tendering processes and analysis, contractor appraisal, managing the contract and contractor, authorized concerns and fee circumstances, threat evaluation.

2. Manages and helps procurement processes for MCO, tasks, One UN initiative and on the request of different Agencies specializing in achievement of the next outcomes:

• Timely and duly preparation of procurement plans for the workplace and tasks and monitoring of their implementation.

• Implementation of correct monitoring and management of procurement processes together with group of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their analysis, negotiation of sure circumstances of contracts in full compliance with UNDP guidelines and regulation. 

• Review and certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (R/ACP).

• Management of procurement contracts.

• Elaboration of the inner management system which ensures that Purchase orders are duly ready and dispatched. Timely corrective actions on POs with price range verify errors and different issues.

• Establishment of the procurement processes monitoring system and mechanisms to eradicate deficiencies in procurement.

• Support to Business Operations Strategy (BOS) and Implementation of harmonized procurement companies on frequent companies growth according to the One UN reform.

• Preparation of cost-recovery payments in ERP system for procurement companies supplied by UNDP to different Agencies.

3. Ensures introduction and implementation of sourcing technique and e-procurement instruments specializing in achievement of the next outcomes:

• Development and administration of the rosters of suppliers, elaboration of provider choice and analysis, high quality and efficiency measurement mechanisms. 

• Implementation and efficient use of UNDP e-tendering programs.

4. Ensures facilitation of data constructing and information sharing within the CO specializing in achievement of the next outcomes:

• Organization of trainings for the operations/ tasks employees on Procurement.

• Synthesis of classes learnt and finest practices in Procurement.

• Sound contributions to information networks and communities of observe.

Performs different duties inside the purposeful profile as assigned or deemed essential for the environment friendly functioning of the workplace

Supervisory/Managerial Responsibilities: The Procurement Analyst will probably be chargeable for supervision, efficiency administration and improvement of the Contract Management Analyst.
 

Competencies

Core Competencies:

• Achieve Results:  LEVEL 2: Scale up options and simplifies processes, balances pace and accuracy in doing work
• Think Innovatively:  LEVEL 2: Offer new concepts/open to new approaches, reveal systemic/built-in pondering
• Learn Continuously:  LEVEL 2: Go exterior consolation zone, be taught from others and assist their studying
• Adapt with Agility:  LEVEL 2: Adapt processes/approaches to new conditions, contain others in change course of
• Act with Determination:  LEVEL 2: Able to persevere and take care of a number of sources of strain concurrently
• Engage and Partner:  LEVEL 2: Is facilitator/integrator, deliver folks collectively, construct/preserve coalitions/partnerships
• Enable Diversity and Inclusion:  LEVEL 2: Facilitate conversations to bridge variations, considers in determination making 

People Management Competencies

UNDP People Management Competencies will be discovered within the devoted site.

Cross-Functional & Technical Competencies:

Business Direction & Strategy – Effective Decision Making 

• Ability to take choices in a well timed and environment friendly method according to one’s authority, space of experience and sources 

Business Management – Communication

• Ability to speak in a transparent, concise and unambiguous method each via written and verbal communication; to tailor messages and select communication strategies relying on the viewers.

Procurement – Procurement administration

• The means to accumulate items, companies or works from an outdoor exterior supply.

Procurement – Contract administration

• Knowledge of contract administration ideas, ideas and strategies, and talent to apply this to strategic and/or sensible conditions.

Procurement – Strategic sourcing

• Knowledge of strategic sourcing ideas, ideas and strategies, and talent to apply this to strategic and/or sensible conditions.

Procurement – Supplier/relationship administration

• Knowledge of provider administration ideas, ideas and strategies, and talent to apply this to strategic and/or sensible conditions.

Procurement – Data Analysis

• Ability to extract, analyze and visualize procurement information to type significant insights and assist efficient enterprise determination making.