Procurement Analyst

The United Nations Development Program (UNDP) has been working in Haiti since June 28, 1973. The UNDP is a part of the United Nations system together with 17 different companies additionally current within the nation. Its presence is outlined by a fundamental settlement with the Government of Haiti, which units out the essential circumstances beneath which this system will assist the Government within the implementation of its growth initiatives.

UNDP helps the Government of Haiti in its long-term method to sustainable growth by supporting capability constructing of nationwide establishments, the native personal sector and communities in Haiti to raised put together the nation’s future and construct a robust and resilient nation.

UNDP interventions are based mostly on a Strategic Plan. The Strategic Plan is grounded in UNDP’s ongoing dedication to eradicating poverty, assist international locations of their pathways in direction of the SDGs and dealing in direction of the Paris Agreement. It envisions daring objectives, making a distinction to thousands and thousands of lives, together with via tackling multidimensional poverty, vitality entry, elections participation and growth financing. It explains how UNDP will develop our six signature options – powered by digitalization, innovation and growth financing – for higher affect. 

UNDP is striving to make sure its procurement perform and practices are an integral a part of UNDP’s aggressive benefit as a growth accomplice of selection. This requires inserting extra consideration on strategically integrating procurement on the undertaking design state, stimulating innovation in specs and applied sciences, and adopting extra sustainable manufacturing and consumption practices that align with UNDPs sustainable growth objectives.  Sustainable procurement means ensuring merchandise, providers, and purchases are as sustainable as attainable with the bottom environmental affect and most optimistic social outcomes. In implementing UNDP strategic procurement priorities, Country places of work will try to make use of versatile strategies for high-value/low-risk and well timed supply that meet the wants of its shoppers and key stakeholders.

The Procurement Analyst will work beneath the strategic steerage and direct supervision of Operations Manager. The Procurement Analyst supervises CO Procurement Unit liable for efficient supply of procurement providers to acquire greatest worth for cash in massive places of work. S/he analyzes and interprets monetary outcomes and laws, and supplies options to a large spectrum of advanced points associated to procurement.  The procurement analyst promotes a collaborative and client-focused, high quality and results-oriented method within the Unit. 

The Procurement Analyst works in shut collaboration with Operations, Programme and undertaking groups within the Country Office, Region, and UNDP HQ in addition to with distributors and Government officers, to efficiently ship procurement providers, present options to advanced procurement points, and supply advisory assist. 

UNDP adopts a portfolio method to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic objectives. Therefore, UNDP personnel are anticipated to work throughout models, capabilities, groups, and initiatives in multidisciplinary groups with the intention to improve and allow horizontal collaboration.
 

1.) Elaborate and handle implementation of modern and sustainable procurement methods and insurance policies which can be in alignment with ideas of equity, integrity and transparency to attain greatest worth for cash.

• Ensure full compliance of procurement actions with UN/UNDP guidelines, laws, insurance policies, and strategic priorities via efficient inside controls and correctly used consumer –oriented procurement administration system. 
• Elaborate/set up inside procurement Standard Operating Procedures (SOPs), map CO procurement enterprise processes, and handle workflows in Procurement Unit.
• Discuss procurement methods and plans with initiatives and different stakeholders and donors to make sure mutual alignment. 
• Conceptualizes, elaborates and implements strategic procurement within the CO together with sourcing technique, provider choice and analysis, high quality contract administration, contract administration, contract appraisal, value discount methods, buyer relationship administration, e-procurement, and efficiency measurement.

2.) Manage and information procurement processes for CO, initiatives, and different UN Agencies.

• Ensure well timed and duly preparation of procurement plans for the workplace and initiatives, and monitor their implementation.
• Manage implementation of correct monitoring programs, mechanisms and controls for procurement processes that cowl RFQ, ITB or RFP, receipt of quotations, bids or proposals, and negotiation of sure circumstances of contracts in full compliance with UNDP guidelines and laws. 
• Review and certify submission of paperwork to inside procurement overview committees (CAP, RACP and ACP). 
• Ensure administration of procurement contracts and carry out delegated duties in e-procurement for Purchase Orders approval.  Implement the inner management system that ensures buy orders are duly ready, dispatched, and corrected on a well timed foundation when there are errors or different issues. 
• Implement harmonized procurement providers and analyze new alternatives for joint procurement for UN companies in keeping with the UN reform.

3.)  Introduce and implement strategic sourcing technique and e-procurement instruments to search out greatest values in market and align buying technique to undertaking and CO objectives.

• Develop and handle rosters of suppliers. 
• Elaborate provider choice and analysis standards, and high quality and efficiency measurement mechanisms.
• Develop Long-Term Agreements/Frameworks Agreements for extra environment friendly class administration. 
• Manage and implement e-procurement system in CO.

4.) Facilitates procurement information constructing and information sharing in CO, Region, UNDP and UN.

• Organize procurement coaching for the operations and undertaking workers.
• Organize procurement coaching for distributors on e-procurement modules.
• Synthesize classes realized and greatest practices in procurement.
• Make sound contributions to information networks and communities of apply.
• Participate in Operations Management Team (OMT) to share data on cross-cutting areas and collaboration alternatives to attain higher economies of scale.

Achieve Results-LEVEL 2:  Scale up options and simplifies processes, balances velocity and accuracy in doing work

Think Innovatively-LEVEL 2:  Offer new concepts/open to new approaches, exhibit systemic/built-in considering

Learn Continuously-LEVEL 2:  Go exterior consolation zone, study from others and assist their studying

Adapt with Agility-LEVEL 2: Adapt processes/approaches to new conditions, contain others in change course of

Act with Determination-LEVEL 2: Able to persevere and take care of a number of sources of strain concurrently

Engage and Partner-LEVEL 2:  Is facilitator/integrator, carry individuals collectively, construct/keep coalitions/partnerships

Enable Diversity and Inclusion-LEVEL 2:  Facilitate conversations to bridge variations, considers in choice making

People Management

UNDP People Management Competencies could be discovered within the devoted site.