Operations Analyst (Nationals Only)

These are the place international locations’ wants are biggest and the place the capabilities and place of UNDP inside the United Nations improvement system greatest equip the group to work. Learning from the teachings of the final 4 years, the signature options will likely be tailored to higher match international locations’ evolving priorities. Collaborating throughout the strengthened United Nations system and past, UNDP will develop built-in approaches that apply mixtures of options for higher impression. Powerful enablers – strategic innovation, digitalization, and improvement finance – will additional speed up and scale outcomes.  

UNDP is a part of the 26 United Nations Agencies, Funds and Programs in Colombia, contributing to the achievement of the United Nations Cooperation Framework for Sustainable Development. The UNDP Country Program Document 2021-2024 seeks to assist the efforts of the Colombian authorities for the transition to peace and the consolidation of its place as a medium-high revenue nation; with three work priorities: 1) Stabilization: “Peace with Legality”; 2) Migration as a improvement issue; and three) Technical help as an accelerator of the achievement of the catalytic  

Within this framework, UNDP Colombia Office masking 28 departments in 319 municipalities, works in alliance with the Government – on the nationwide and native ranges – the non-public sector and social organizations in prioritizing actions that permit remodeling dwelling situations of essentially the most weak populations.  

At the programmatic degree, the workplace in Colombia is organized into two Clusters that work in an articulated method on totally different improvement initiatives: The Inclusive Sustainable Growth Cluster teams collectively the Sustainable Development and Productive Inclusion and Social Protection portfolios and the Cluster of Peace Development and Inclusive Governance that brings collectively the Inclusive Governance, Peace Development and Recuperation and Crisis Response and Rule of Law Portfolios. 

Under the general steerage of the Resident Representative, the Deputy Resident Representative (DRR) and the direct supervision of the Operations Manager, the Operations Analyst acts as strategic assist to the Senior Management on important operational facets of Country Office (CO) administration and operations. This consists of strategic recommendation on monetary and logistical companies, in addition to frequent companies; oversight of the nation workplace administration companies portfolio and different administration tasks supporting the nation program.  All these in keeping with UNDP guidelines and rules. 

The Operations Analyst will assist the Operations Manager common roles by guaranteeing the operations annual workplan and objectives are saved on targets, guiding the logistics and customary companies groups, advising the finance working teams and overseeing the administration tasks portfolio, alerting on potential deviations and managing dangers. 

 The Operations Analyst will liaise with programme groups as wanted to spice up the implementation of administration tasks, together with these below administration companies agreements in response to Government and related companions’ requests. Regarding frequent premises, the Operations Analyst will collaborate with respective UN businesses, fostering partnerships with key focal factors and creating alternatives in response to the BOS and different interagency initiatives.

Additionally, the Operations Analyst will act as a facilitator to make sure a coordinated and collaborative effort between Human Resources and the Recruitment Services Center. This consists of guaranteeing that hiring processes align with organizational objectives, facilitating communication between the 2 groups, and selling greatest practices to enhance hiring effectivity. By encouraging sturdy collaboration, the Operations Analyst will assist create a unified workflow that meets the group’s wants whereas successfully addressing recruitment challenges. 

For backstopping deliberate actions, will assume as Operations Manager ai, throughout the CO OM absences. The Operations Analyst could be delegated supervisor degree 2 accordingly. 

UNDP adopts a portfolio method to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic objectives. Therefore, UNDP personnel are anticipated to work throughout items, features, groups, and tasks in multidisciplinary groups with the intention to improve and allow horizontal collaboration.

• Advice and information on the complete compliance of operations with UN/UNDP guidelines, rules, insurance policies, and Internal Control Framework (ICF). 
• Monitor the implement of the company operational methods inside the CO plans, informing on the progress in direction of the set up administration targets (BSC); and usually monitor workplace efficiency indicators for achievement of outcomes. 
• Collect, evaluate and recommendation on the mapping of CO enterprise processes, and institution of inside Standard Operating Procedures (SOPs) for Finance, Human Resources Management, Procurement, ICT, Logistic, Common Services, General Administration and different groups within the Operations Unit. 
• Keep data on the dangers recognized and the respective administration plans, together with audit remedies and liaison with HQ items as required. Participates within the CO danger administration committees offering recommendation from the operational insurance policies and views. 
• Provide sound contributions to UNDP information networks and communities of observe.

2.)    Ensure provision of an efficient, risk-informed, and correct monetary recommendation to the Operations Manager and Finance Teams.

• Facilitate the planning of CO monetary assets, monitoring and recording of expenditures in compliance with IPSAS, and audit of economic assets, together with extra-budgetary revenue in accordance with UNDP guidelines and rules.
• Guide and recommendation the finance crew and finance working teams on key monetary indicators integrating operational milestones and program targets, in addition to interagency necessities to make sure annual planes are met.
• Act as supervisor degree 2 for administration tasks, company and administration service agreements consistent with the inner management framework.
• Advice and facilitate the cost-recovery technique for CO companies supplied to tasks, administration service agreements and UN Agencies that features guaranteeing well timed preparation of proforma invoices for UN businesses.

• Ensure CO compliance with company guidelines and rules associated to logistics, administrative and customary companies, together with company initiatives comparable to BOS.
• Develop CO methods to supply, provider choice and analysis, high quality management, buyer relationship administration, and provider efficiency analysis system for the contract allotted to the unit, together with however not restricted to journey and logistic LTA, frequent premises associated contracts, safety and others.
• Prepare and current for interagency approval, the frequent companies annual price range and workplan, procurement plan and key efficiency indicators. 
• Guide and recommendation the procurement processes and logistical companies in compliance with procurement ideas and tips. 
• Promote a unified imaginative and prescient, coordination and collaborative efforts between Human Resources and the Recruitment Services Center.
•  Ensure correct administration of UNDP belongings, amenities and logistical companies, and administrative companies, together with full compliance with IPSAS throughout buying, utilization, and disposal of the CO’s belongings. 
• Ensure correct planning and monitoring of frequent companies price range and of Agencies’ contributions to the frequent companies account.
• Contribute to Operations Management Team (OMT) actions together with the world of danger administration.

• Contribute to design, formulation, and negotiation of CO administration companies settlement portfolio, translating UNDP priorities into native interventions, and oversee their implementation. 
• Guide and oversee the planning, budgeting, implementation and monitoring of the assigned administration companies agreements and every other operational tasks in assist to the nation program doc, in accordance with UNDP guidelines and rules. Ensure digital know-how options in programme implementation are managed in direction of scalability and sustainability consistent with UNDP’s digital requirements.
• Liaise with program, thematic and sector groups to make sure programming ideas and results-based administration instruments are integrated to the administration companies agreements portfolio. 
• Support tendencies evaluation for future knowledgeable and anticipatory decision-making processes. Provide inputs to the annual planning and reporting workouts. 
• Follow up on audit suggestions and make sure the implementation of administration responses.
• Prepare and mixture stories on actions, outputs and outcomes, together with donor and company stories for the assigned portfolio.
• Support to the rollout of recent initiatives and agreements together with by means of presentation of the proposals to inside committees; finalize contribution agreements; and decide required revisions.

UNDP People Management Competencies might be discovered within the devoted site. 

Cross-Functional & Technical competencies