Humanitarian Affairs Coordination Associate

Position Information

• Job Title: Humanitarian Affairs Coordination Associate    
• Reports to: UNOCHA Head of Sub-Office     
• Grade Level: G7
• Bureau: UNOCHA Lebanon
• Direct Reports: 1    
• Duty Station: Tyre, Lebanon
• Contract Modality: FTA Local 
• Contract Duration: 1 yr (renewable)

Background and Organizational Context

The United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA)‘s total objective in Lebanon is to help the Resident/Humanitarian Coordinator (RC/HC) in his/her perform to make sure a principled, environment friendly and accountable collective humanitarian response to all folks in want in Lebanon, .

OCHA Lebanon’s focus is to:

• Enhance coordination mechanisms on the strategic and operational ranges, in help of the HC and the HCT, to help planning, implementation and monitoring of a principled, environment friendly and accountable collective response to humanitarian wants in Lebanon; 
• Under the purview of the HC and the HCT, help the coordination of emergency response to the compound disaster in Lebanon and facilitate an early transition out of emergency response into longer-term restoration and improvement actions.
• Strengthen situational consciousness in a fluid context, and help a coherent collective evaluation of humanitarian wants, gaps and response, with the view to facilitate the event of a coherent narrative shared throughout the help neighborhood on humanitarian wants and response priorities; 
• Mobilize versatile and predictable humanitarian funding for the collective response to humanitarian wants in Lebanon; and, 
• Advocate for improved safety and operational house for all humanitarian actors concerned within the collective response below the RC/HC purview.

Position Purpose

Under the general supervision of the Deputy Head of Office, and direct day by day supervision of the Head of Sub-Office in Tyre, the Humanitarian Affairs Associate  ensures efficient help to operational coordination in South and Nabatieh and the Head of Sub-Office.

Key Duties and Accountabilities

Within delegated authority, the  Humanitarian Affairs Associate:

Ensures efficient help to operational coordination work of the Sub-Office in Tyre

• Provides high-level help within the group and coordination of inter-agency conferences, missions, and workshops, selling collaborative exchanges of experience and insights on important humanitarian points to reinforce operational effectiveness.
• Conducts complete background analysis and evaluation to help assembly agendas, making certain all logistical and administrative preparations align with strategic aims.
• Oversees the upkeep and enhancement of varied databases to facilitate correct data administration and data-driven decision-making.
• Develops and constantly updates a complete contact listing of key stakeholders concerned in coordination mechanisms, together with contributions to the Access Working Group, fostering inclusive and efficient partnerships.
• Prepares and drafts numerous analytical written paperwork, together with studies, briefings, and shows, offering well timed insights on humanitarian developments and developments to tell strategic planning and operational responses.
• Assists within the strategic preparation and execution of discipline missions to areas with essentially the most urgent wants, addressing gaps in humanitarian response, strengthening partnerships, and selling a multisectoral strategy to assist supply.

In session with the Head of the Access and Civil Military Coordination (CMCoord) part, assists with liaison and follow-up with humanitarian companions registered within the Humanitarian Notification System (HNS) to resolve points associated to the HNS and permits.

• Ensures proactive follow-up on mission actions and maintains efficient liaison with related safety entities and native authorities, together with the HNOCC, LAF and the UNIFIL Liaison Branch, to reinforce operational security and facilitate humanitarian entry.
• Conducts systematic follow-ups with companions relating to entry issues and safety incidents, making certain well timed decision and communication of important data to mitigate operational dangers.
• Facilitates the common updating and enhancement of the CMCoord abstract of actions and the entry monitoring and reporting framework (AMRF), making certain correct and complete monitoring of humanitarian operations.
• Actively participates in and helps the CMCoord Cell and Access Working Group, offering strategic insights and operational help as required to foster collaborative problem-solving and efficient coordination amongst stakeholders.
• Organizes and delivers data classes on  HNS procedures for humanitarian companions, enhancing their understanding of access-related protocols and selling adherence to greatest practices.
• Conducts follow-up actions for advert hoc conferences with NGO companions, UN businesses, UNIFIL, and native safety authorities, making certain that discussions translate into actionable outcomes and strengthened collaboration

Provide efficient help to the Head of Sub- Office

• Monitors and follows up on duties with the group to make sure well timed manufacturing of paperwork and studies, fostering accountability and adherence to established deadlines.
• Tracks and manages deadlines, commitments, and actions taken, facilitating the coordination of the gathering and submission of studies to the Head of the Sub-Office to help knowledgeable decision-making.
• When requested, help/help within the preparation of the contingency planning, together with
  the event of eventualities with enter from humanitarian actors within the discipline.
• Participate within the periodic planning means of the OCHA workplace when wanted.
• Support the identification of emergency humanitarian wants and sorts of help and
  responses required
• Organizes and oversees the scheduling of driver and automobile assignments, making certain environment friendly logistical help for operational actions.
• Translates and drafts formal correspondence from Arabic to English and from English to Arabic as wanted.
• Perform different duties as requested by the Supervisor and/or Head of Office
• Supervisory/Managerial Responsibilities: The chosen incumbent shall be chargeable for supervising 1 Driver

Requirements

Education

• Secondary Education is required; or Bachelor’s diploma in Social Science, Public Administration, Law, Development Studies, International Affairs or equal discipline shall be given due consideration, however it’s not a requirement.

Experience, Knowledge, and Skills

• Minimum of seven years (with highschool diploma) or 4 years (with bachelor’s diploma) of related expertise in  Humanitarian Affairs, Emergency Relief Management, Development Affairs, or associated areas, 
• Previous UN expertise is extremely fascinating;
• Familiarity and good data of institutional mandates, insurance policies and pointers pertaining to humanitarian and improvement affairs and of the establishments of the UN system is desired;
• Experience in coping with interactive on-line dashboards and compilation of humanitarian entry evaluation are fascinating.
• Experience in conducting, collaborating in and reporting on conferences and discipline missions is required;
• Experience in the usage of computer systems, workplace software program packages (MS Word, Excel, and so forth), database packages, and web-based administration methods.
• Excellent translation expertise is required;
• Fluency in written and spoken English and Arabic is required.

Expected Demonstration of Competencies

Core

• Achieve Results:
  LEVEL 2: Scale up options and simplifies processes, balances pace and accuracy in doing work
• Think Innovatively:
  LEVEL 2: Offer new concepts/open to new approaches, display systemic/built-in pondering
• Learn Continuously
  LEVEL 2: Go exterior consolation zone, be taught from others and help their studying
• Adapt with Agility 
  LEVEL 2: Adapt processes/approaches to new conditions, contain others in change course of
• Act with Determination     
  LEVEL 2: Able to persevere and cope with a number of sources of stress concurrently
• Engage and Partner
  LEVEL 2: Is facilitator/integrator, deliver folks collectively, construct/keep coalitions/partnerships
• Enable Diversity and Inclusion
  LEVEL 2: Facilitate conversations to bridge variations, considers in determination making

Cross-Functional & Technical competencies

• Partnership administration: Multi-stakeholder engagement and funding     
  Knowledge and talent to forge multi-stakeholder partnerships, and take away any obstacles to useful resource mobilization and multi-stakeholder funding platforms
• Communications: Advocacy technique and implementation     
  Ability to create and implement advocacy methods which result in impactful change
• Policy and Programme: Crisis and Fragility Policy and Engagement 
  Humanitarian inter-agency coordination
• Policy and Programme: Crisis administration / Country Management Support 
  Crisis associated communication and advocacy
• Business Direction & technique: System Thinking    
  Ability to make use of goal drawback evaluation and judgement to grasp how interrelated parts coexist inside an total course of or system, and to think about how altering one aspect can affect on different components of the system
• Business Management: Results-based Management    
  Ability to handle programmes and tasks with a spotlight at improved efficiency and demonstrable outcomes
• Business Management: Customer Satisfaction/Client Management    
  Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to fulfil and perceive the true clients’ wants. Provide inputs to the event of customer support technique. Look for methods so as to add worth past purchasers’ speedy requests. Ability to anticipate shopper’s upcoming wants and issues.

Keywords

• Humanitarian Coordination
• Communication
• Partnership,  Capacity evaluation, Risk Management