Fund Portfolio Associate

The MPTF Office’s trustee and fund design and administration service is a regular setter within the UN System – professionalized, extremely clear and firewalled from all UN implementing entities. The MPTF Office has put in place plenty of instruments and methods to help its clear and accessible fund administration companies resembling its digital platform the MPTF Office Gateway. As a shared UN service supplier, the MPTFO operates in a definite and devoted enterprise unit. It offers an built-in service platform that, along with core belief fund design and administration capabilities, offers complementary companies to customers like information analytics, analysis administration, and data administration.

UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic objectives. Therefore, UNDP personnel are anticipated to work throughout items, capabilities, groups, and tasks in multidisciplinary groups so as to improve and allow horizontal collaboration. 

Under the supervision of the Senior Portfolio Manager and the general steerage and course of the Executive Coordinator of the MPTF Office, the Fund Portfolio Associate’s duties will embrace the next fundamental capabilities: 
 

• Prepare and facilitate signatures of ordinary Contribution Agreements (SAAs) and Memoranda of Understanding (MOU). 
• Ensure well timed set-up and replace of GATEWAY pages of assigned MPTFs/JPs and associated tasks.
• Prepare requests for organising new donor and implementing company codes, and provoke requests for provider profile creation.
• Maintain all related Fund information (hardcopy and e-copy on SharePoint).
• Update frequently all shoppers contact database together with donor info.

Ensures programme help for assigned MDTFs/JPs specializing in achievement of the next outcomes:

• Provide routine programmatic help to Fund Secretariats and different Fund stakeholders by responding promptly and effectively to queries and requests.
• Create proposals and arrange budgets in Quantum and route proposal and/or funds to Portfolio Manager for approval of award in MDTF1 / sending funds to KK.
• Assist within the preparation of paperwork for the annual consolidated reporting for all MPTFs / JPs and in making certain the well timed receipt of narrative and monetary experiences from Participating Organizations.
• Coordinate actions round undertaking extensions and closure, together with willpower of unutilized funds and donor balances, and facilitation of donor refunds/switch to new funds.
• Conduct overview of the MDTF1 Funds and tasks to keep up correct standing info in Quantum (finish date, budgets, lively, inactive, operationally closed, and financially closed).

Provides finance help for the assigned MDTFs/JPs specializing in the next outcomes:

• Assist in managing of donor commitments and monitoring of receipt of donor contributions and observe donor earmarks.
• Assist in monitoring and monitoring undertaking approvals, funds information, disbursements and statements of expenditure submitted by the Participating Organizations on an on-going foundation.
• Lead authorizing evaluations of Fund Transfer Checklist, together with correct checking of the supporting paperwork for funds and follow-up on lacking documentation.
• Prepare normal monetary experiences for inclusion within the annual consolidated progress experiences for MDTFs / JPs.

Ensures data sharing and facilitates data constructing specializing in the next outcomes:

• Contribute to workplace technique and workplan growth. 
• Support within the group of information occasions on particular Funds/JPs or the general MPTF Office portfolio.
• Synthesize classes learnt and greatest practices associated to particular features of portfolio administration.
• Provides help to total administrative and workplace administration of the MPTF Office
• Focal level and/or alternate for programme associated journey and workplace operations duties.

Other capabilities:

• The incumbent performs different duties inside their useful profile as deemed mandatory for the environment friendly functioning of the Office and the Organization

Supervisory/Managerial Responsibilities: 

• None