Finance Analyst

A Grants Implementation Unit was established in UNDP which is responsible for implementation of all GF grants in Kyrgyzstan for which UNDP is the Principal Recipient. The Unit includes various programme, procurement, finance and M&E staff. 

The assignment is for 12 months, subject to further extension based on performance evaluation. 

• The key results have an impact on the overall effectiveness of the project, both in the management of financial resources and in the success of the project’s implementation. 
• Good data entry, analysis and presentation of financial information contribute to the creation of a good financial management system for the project.

• Financial Management and Compliance: 
  • Ensure adherence to financial regulations and policies in all activities, including the Global Fund (GF) grants. Implement robust internal controls and maintain proper records of accounts and expenditures. Ensure all transactions follow relevant procedures and regulations.
• Financial Planning and Reporting: 
  • Contribute to the preparation of financial plans, including budgeting and budget revisions. Regularly update and prepare financial reports for the GF, UNDP, and the Country Coordinating Mechanism (CCM), ensuring accurate and timely financial delivery and compliance with established budgets.
• Grants Management: 
  • Assist in the financial management of GF grants, overseeing the financial activities of sub-recipients assigned to the portfolio. Ensure financial reports are accurate and submitted on time, and that subsequent funding transfers are made in accordance with GF/UNDP regulations.
• Monitoring and Oversight: 
  • Regularly monitor financial transactions and reports to identify unusual activities or anomalies. Investigate discrepancies, and escalate unresolved issues to the supervisor as needed. Conduct monitoring visits to sub-recipients to ensure proper financial documentation management, identify issues, and provide assistance in problem-solving.
• Operational Support and Knowledge Sharing: 
  • Contribute to the development and implementation of operational strategies and procedures related to financial management within the scope of responsibilities. Provide guidance and advice to sub-recipients and contractors on financial documentation and reporting. Share knowledge with the finance team to promote effective collaboration.
• System and Data Management:
  •  Enter financial data into the Quantum, including creating requisitions, vouchers, and vendors, as well as generating Qunatum reports. Work closely with UNDP Programme Associates to request fund transfers, verify financial reports, and follow up on payment processing with the UNDP Country Office Finance unit.

The incumbent will also perform other duties as required to support the efficient functioning of the office and organization.

Institutional Arrangement 

Under the direct supervision of the Finance Manager, Finance Analyst will be responsible for ensuring the highest efficiency of the Global Fund grants financial management. 

The Finance Analyst will process all Global Fund related payments in line with UNDP procedures, tabulate and track all relevant financial reports- Annual Financial Report, Sub-recipients reports, and Local Fund Agent (LFA) requested information. 

• Financial planning and budgeting:
  • Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.
•  Budget management:
  • Ability to support budgetary aspects of work planning process, drawing and management of team budgets. 
• Management and cost accounting:
  • Ability to produce periodic qualitative and quantitative performance reports to facilitate effective decision making and performance monitoring. 
  • Ability to use a range of costing techniques and analyse cost related data to provide quantitative information to the users of reports.
• Effective Decision Making:          
  • Take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources and take into consideration potential wider implications.
• Communication:             
  • Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
  • Ability to manage communications internally and externally, through media, social media and other appropriate channels.
• Financial risk management:
  • Ensures financial resilience through proactive assessment of risk, implementation of controls and taking mitigating action. Understands risk and reward in relation to collaborative and commercial projects. 
  • Ensures a culture of positive risk management.
• Operations Management:           
  • Ability to effectively plan, organise and oversee different parts of corporate operations, simultaneously and in an integrated way, in order to convert the organisation’s assets into the best results in the most efficient way. 
  • Knowledge of relevant concepts and mechanisms.