Job Description
 Diversity, Equity and Inclusion are core rules at UNDP: we worth variety as an expression of the multiplicity of countries and cultures the place we function, we foster inclusion as a manner of guaranteeing all personnel are empowered to contribute to our mission, and we guarantee fairness and equity in all our actions. Taking a ‘leave no one behind’ strategy to our variety efforts means rising illustration of underserved populations. People who determine as belonging to marginalized or excluded populations are strongly inspired to apply. Learn extra about working at UNDP together with our values and inspiring stories.
UNDP doesn’t tolerate sexual exploitation and abuse, any sort of harassment, together with sexual harassment, and discrimination. All chosen candidates will, subsequently, endure rigorous reference and background checks.
 UNDP is the frontier group for sustainable improvement within the UN Development System and serves because the integrator for actions at regional, nationwide and native ranges to attain the Sustainable Development Goals (SDGs). Across Asia and the Pacific, UNDP helps nations formulate and implement their very own options to handle pressing improvement challenges. It implements the UNDP Strategic Plan (2022-2025) within the area by means of the Bangkok Regional Hub (BRH), numerous Country Offices (COs) and the Global Policy Network (GPN) which gives coverage and programme recommendation to make sure alignment of nation programmes with regional and world and company priorities. Several built-in options are recognized within the Strategic Plan which embrace the next:
- Disaster Risk Reduction and Recovery for Building Resilience
- Environment and Energy
- Poverty and Inequality
UNDP’s Environment and Energy group inside the GPNs main the implementation of the mission. The Environment and Energy group works with governments, civil society, and personal sector companions to combine pure capital, atmosphere, and local weather considerations into nationwide and sector planning and inclusive development insurance policies; assist nation obligations below Multilateral Environmental Agreements; and implement the UN’s largest portfolio of in-country programming on the atmosphere, local weather change, and power. This multi-billion greenback portfolio encompasses: Biodiversity and Ecosystem Services together with forests; Sustainable Land Management and Desertification together with meals and commodity methods; Water and Ocean Governance together with SIDS; Climate Change Mitigation and Adaptation; Renewable and Modern Energy; Extractive Industries; Chemicals and Waste Management; Environmental Governance and Green/Circular Economy and SCP approaches. This work advances crosscutting themes on progressive finance, digital transformation, capability improvement, human rights, gender equality, well being, know-how, and South[1]South studying. UNDP’s Nature, Climate and Energy follow spans 137 nations, with a portfolio immediately benefiting 86 million individuals. Our assist to Governments focusses on enabling an inclusive, resilient, inexperienced restoration by: constructing competency to speed up entry to sustainable power and local weather and nature-positive insurance policies and finance; scaling capability to make sure No One is Left Behind; catalyzing SDG and Paris-aligned investments (private and non-private); delivering client-focused options that reply to nations’ rapid, mid- and long-term restoration and socio-economic improvement priorities; and leveraging our on-the-ground presence and networks to unlock bottom-up options that ship lasting impacts at nation degree.
In addition to UNDP’s bilateral partnerships on nature local weather and power, UNDP is an accredited multilateral implementing company of the Green Climate Fund (GCF), the Multilateral Fund (MLF), and the Global Environment Facility (GEF) which incorporates the Global Environment Facility Trust Fund (GEF Trust Fund); the Nagoya Protocol Implementation Fund (NPIF); the Least Developed Countries Fund (LDCF); and the Special Climate Change Fund (SCCF). As a part of UNDP’s partnership with these vertical funds, UNDP gives nations specialised built-in technical providers for eligibility evaluation, programme formulation, capability improvement, coverage recommendation, technical help, coaching and know-how switch, mobilization of co-financing, implementation oversight, outcomes administration and analysis, performance-based funds and information administration providers. The Environment and Energy group focuses on managing the oversight of local weather and environmental monetary assets from world belief funds to catalyze and unlock different kinds of private and non-private financing for sustainable improvement. This contains oversight of the design in addition to implementation part of tasks (along with Country Offices and Regional Bureaus), in addition to portfolio degree oversight and administration.
Under the general steering of the Environment and Energy Regional Team Leader for Asia and the Pacific and direct supervision of a Programme and Management Support Analyst, the Administrative Assistant gives administrative assist providers guaranteeing prime quality, accuracy and consistency of labor.
The Administrative Assistant works in shut collaboration with the Administrative Associate, Programme Assistants, Regional Technical Advisors/Specialists, and Operations Support Team (OST) of the Bangkok Regional Hub (BRH) to assist the Environment and Energy Team.
UNDP adopts a portfolio strategy to accommodate altering enterprise wants and leverage linkages throughout interventions to attain its strategic targets. Therefore, UNDP personnel are anticipated to work throughout items, features, groups, and tasks in multidisciplinary groups with a view to improve and allow horizontal collaboration, present a short, one paragraph abstract of the place’s key goals, contributions and scope of duties to function an introduction to the Key Duties and Accountabilities.
Ensures implementation of operational methods, specializing in achievement of the next outcomes:
- Full compliance of administrative actions with UN/UNDP guidelines, laws, insurance policies and techniques;
- Be liable for Environment and Energy Team procurement processes below the principles and laws of UNDP, together with preparation of requisition, buy order, bids or proposals, and their preliminary analysis.
- Provision of inputs to the CO administrative enterprise processes mapping and implementation of the inner customary working procedures (SOPs);
- Prepare requisitions and buy orders for contracts of nationwide and worldwide consultants, journey authorizations, procurement of products.
- Liaise with the Operations Support Team (OST), UNDP’s journey agent and different items for obligatory administrative, procurement and monetary issues as acceptable;Â
- Perform every other duties as required by the supervisor in relation to the group goals;
- Provision of inputs to preparation of administrative group results-oriented work plans.
Ensures Support to administration and evaluation of Environment and Energy Team portfolio specializing in achievement of the next outcomes:
- Liaise with Environment and Energy Team to keep up up-to-date info for general group portfolio, e.g. useful resource mobilization.
- Collect and compile related info for evaluation and presentation.
- Responsible for good upkeep of group information on shared area.
- Support the group on inner and exterior audits.
- Translation of easy correspondences, when wanted.
Ensures efficient administrative and logistical assist, specializing in achievement of the next outcomes:
- Performance of a purchaser function and preparation of POs for journey actions;
- Arrangements of journey and lodge reservations, preparation of journey authorizations, DSA and safety clearances, processing requests for visas, doc and materials for the mission. Maintain supporting paperwork associated to official missions wanted to settle journey claims and for audit functions based on UNDP Regulations and Rules (i.e. ticket stubs; receipt associated to lodge payments, visas, DSA, safety clearance requirement, and so on.);
- Administrative assist to conferences, workshops, retreats;
- Maintenance of the submitting system guaranteeing safekeeping of confidential supplies;
- Extraction of knowledge from numerous sources;
- Follow up on deadlines, commitments made, actions taken and coordination of assortment and submission of the reviews to go of unit;
- Meetings and workshops: Support the preparation of the group workshops and supply all logistical providers; accumulate and maintains all related paperwork and displays; arrange and coordinate RCU group conferences and put together corresponding minutes, together with follow-up.
Provides assist to workplace upkeep and document administration, specializing in achievement of the next outcomes:
- Maintaining group members’ missions, absence document, a calendar of occasions (nationwide and regional) and group’s contact particulars for the aim of the periodic exercise report for the Bangkok Regional Hub and the Bureau on the Headquarter as required;Â
- Engaging with BRH, RBAP and BPPS colleagues within the assist to the prevailing Service Tracker and within the improvement of any new employees motion or service monitoring system;Â
- Good upkeep of workplace administrative recordsdata together with asset registration and stock data.
Support information constructing and information sharing within the BRH, specializing in achievement of the next outcomes:
- Participation within the coaching for the operations/tasks employees on administration.
- Sound contributions to information networks and communities of follow.
The incumbent performs different duties inside their practical profile as deemed obligatory for the environment friendly functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: None
Core Competencies:
- Achieve Results:Â LEVEL 1: Plans and displays personal work, pays consideration to particulars, delivers high quality work by deadline
- Think Innovatively:Â LEVEL 1: Open to artistic concepts/recognized dangers, is pragmatic drawback solver, makes enhancementsÂ
- Learn Continuously:Â LEVEL 1: Open minded and curious, shares information, learns from errors, asks for suggestions
- Adapt with Agility:Â LEVEL 1: Adapts to vary, constructively handles ambiguity/uncertainty, is versatileÂ
- Act with Determination:Â LEVEL 1: Shows drive and motivation, capable of ship calmly in face of adversity, assured
- Engage and Partner:Â LEVEL 1: Demonstrates compassion/understanding in the direction of others, varieties optimistic relationships
- Enable Diversity and Inclusion:Â LEVEL 1: Appreciate/respect variations, conscious of unconscious bias, confront discriminationÂ
People Management Competencies:
- UNDP People Management Competencies may be discovered on the devoted site.Â
Cross-Functional & Technical Competencies:
Business Management – Customer Satisfaction/Client Management
- Ability to reply well timed and appropriately with a way of urgency, present constant options, and ship well timed and high quality outcomes and/or options to fulfil and perceive the actual prospects’ wants.
- Provide inputs to the event of customer support technique.
- Look for tactics so as to add worth past purchasers’ rapid requests.
- Ability to anticipate shopper’s upcoming wants and considerations.
Business Direction & Strategy – Business Acumen
- Ability to know and cope with a enterprise state of affairs in a way that’s more likely to result in a superb consequence.
- Knowledge and understanding of the operational frameworks within the group and talent to make good judgments and fast choices inside such frameworks.
Business Management – Communication
- Ability to speak in a transparent, concise and unambiguous method each by means of written and verbal communication; to tailor messages and select communication strategies relying on the viewers.
- Ability to handle communications internally and externally, by means of media, social media and different acceptable channels.
Business Management – Risk Management
- Ability to determine and arrange motion round mitigating and proactively managing dangers.
Procurement – Contract Management
- Knowledge of contract administration ideas, rules and strategies, and talent to apply this to strategic and/or sensible conditions.
Procurement – Procurement Management
- The capacity to accumulate items, providers or works from an outdoor exterior supply.
Procurement – Sourcing
- Ability to search out, consider and have interaction suppliers of products and providers.
Required Skills and Experience
- Secondary training is required.
- University Degree in Business Administration, Public Administration, Economics or Social Science or equal area can be given due consideration however isn’t a requirement.
- Certification in administration fascinating.
- A minimal of 5 years (with Secondary training), or minimal 2 years (with Bachelor’s diploma) of progressively accountable administrative or programme expertise is required.
- Previous work expertise in a global group, UN company or worldwide NGO or within the journey or occasion business could be a bonus.
- Experience within the utilization of laptop and workplace software program packages (MS Word, Excel, and so on.) and information of spreadsheet and database packages, expertise in dealing with of web-based administration methods is required.
- Knowledge of Atlas, Quantum or different ERP methods reminiscent of Oracle Cloud, PeopleSmooth, and so on. is fascinating.
- Fluency in English and Thai, each oral and written is required.
Â
Applicant details about UNDP rosters
https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/requisitions/job/22318
