SCOPE OF WORK
(Recruitment, PSC Duties, and Performance Reviews)
|
PSC Position Title |
Training Specialist |
|
Reports To |
Deputy Director of Programming and Training (DDPT) |
|
Supervises |
None |
|
SOW Review date |
November 2024 |
- Minimum Requirements:
At a minimal, the profitable candidate’s CV should display the next:
- Bachelor’s Degree in a discipline of research related for growth, coaching and grownup training.
- At least 5 years in progressively extra advanced roles in coaching and grownup training.
- Experience coordinating a group to arrange, execute and consider advanced coaching packages.
- Experience and skill to facilitate technical, operational, and/or specialty coaching occasions and packages.
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- Level IV English means (good working data).
- Skilled in phrase processing, finances administration, and MS Excel.
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- Must have the ability to legally work in Uganda.
- Preferred Qualifications:
- Master’s diploma in a discipline of research related for growth, coaching and grownup training.
- Experience managing advanced coaching packages within the worldwide growth discipline, ideally with a world, cross-cultural group or enterprise.
- Cross-cultural coaching expertise with Americans.
- Exceptional written and oral English communication expertise.
- Willingness to take initiative, sturdy service perspective, sturdy interpersonal expertise, sturdy curiosity in Uganda’s growth and skill to journey extensively.
- Ability to work as a group, extraordinarily versatile with good group and time administration expertise.
- Study and/or expertise in agriculture, growth, training, well being, instructing or trainer coaching.
- Background
The U.S. Peace Corps is an company of the United States Government, which sends American volunteer growth employees to help in capability constructing and technical help actions in additional than 60 international locations worldwide. It operates in Uganda by the invitation of the Government of Uganda and has a memorandum of understanding with authorities ministries that define broad areas of settlement of cooperation concerning the work of Peace Corps Volunteers in Uganda. Volunteers are assigned to authorities and non-governmental businesses and organizations, group-based mostly organizations, schools and faculties who in partnership allow Volunteers to supply capability constructing in Education, Health, and Agribusiness and Community Economic Development. Peace Corps additionally goals to construct cultural understanding between Americans and Ugandans. Peace Corps Uganda is positioned at 48 Malcolm X Avenue, Kololo, and Kampala. Our Post workplace field numbers are 29348 or 7007 Kampala, Uganda. Please see for extra particulars about Peace Corps Uganda.
Download: Detailed Position Description | 2024_VA03_Multiple_Positions
The work of a Peace Corps Personal Services Contractor (PSC) doesn’t restrict itself to the position: lively help of the Peace Corps mission is paramount to the job as a result of contractors are representatives of Peace Corps within the nation.
- Objective of the Position
The Training Specialist, below the direct supervision of the Deputy Director of Programming and Training (DDPT), will coordinate all Peace Corps Uganda coaching actions in alignment with Peace Corps Uganda and PC Washington tips. He or she ensures that each one coaching occasions are effectively-deliberate and effectively-executed, which would require sturdy collaboration with Program Teams, the Medical Unit, Safety and Security, the Administrative Unit, and the Monitoring, Evaluation and Reporting Specialist. In addition, the Training Specialist will coordinate recruitment for, oversee the work of, and monitor efficiency of quick-time period and intermittent contractors as they carry out coaching duties.
The companies to be carried out might be topic to the last word duty and authority of the Peace Corps Country Director who’s answerable for all Peace Corps actions in Uganda.
- Tasks & Deliverables
Training Coordination:
Coordinates the coaching cycle for all Volunteer service fashions together with Pre-service Trainings and Orientations, In-service Trainings, Mid-Service Conference, Close of Service Conference, and simply in time trainings for Volunteers and/or their Ugandan counterparts. Ensures different PC Uganda models have all the knowledge required to help trainings in a well timed method.
- Coordinates the design and implementation of the Calendar of Training Events (COTE) for every coaching, making certain that the COTE is linked to the Continuum of Learning and Assessment (CLA).
- Incorporates COTE enter from the Country Director, DPT, Program Teams, Peace Corps Medical Officers (PCMOs), Safety and Security Manager (SSM), administrative employees, and all different essential Peace Corps (PC) employees, host businesses, and trainers. Checks to make sure that coaching necessities specified by PC Washington or Post are integrated into the COTE.
- With enter from PC employees and quick-time period specialists, such because the Language and Cross-Cultural Facilitator and the Homestay Coordinator, integrates cross-cultural programming, group entry experiences, and fingers-on coaching into Volunteer coaching experiences.
- Organizes planning conferences for trainings and different occasions with help from the Executive/P&T Assistant.
- Leads the identification of venues for coaching and different occasions with enter and help from different employees, together with figuring out coaching-associated necessities and assessing the suitability of potential coaching venues based mostly on Peace Corps requirements in addition to the wants of the precise coaching or occasion.
- Designs and oversees trainings of trainers (TOT) that strengthen teamwork and put together everybody concerned for profitable coaching.
- Supports coaching with efficient facilitation together with ice breaker classes, processing classes, and many others.
- Supports the event of PC Uganda-specific studying supplies, similar to manuals, briefs, and movies.
- Provides coaching and recommendation on grownup studying methods and efficient facilitation to different PC employees who’re delivering technical coaching.
- As a coaching professional, affords perception to senior employees on coaching and crosscutting strategic areas.
- Assists the DDPT in creating, assessing and redesigning competencies and coaching classes as required.
- With the DDPT and enter from different employees, develops and oversees the annual Calendar of Programming and Training Events (COPTE).
- Provides Volunteer/Trainee help.
Logistics and Administrative duties:
- Identifies quick-time period and intermittent coaching contractor wants for coaching companies, together with homestay coordination, language and cross-cultural coordination & facilitation, and coaching logisticians.
- With the Admin Unit, helps the scoping, promoting, choice, and contracting any quick-time period or intermittent employees required for coaching occasions.
- Ensures quick-time period and intermittent contractors are chosen and employed in a well timed method and have the sources and steerage to implement their duties.
- Provides day-to-day monitoring and help to quick-time period and intermittent coaching contractors as instructed by the Deputy Director of Programming and Training.
- Produce correct budgets and money wants projections for all coaching occasions and help the Admin Unit to obtain acceptable venues, specialist trainers, gear and provides for these trainings in a well timed method.
- Manages coaching budgets by supervising monetary file holding associated to coaching actions; contains making ready coaching budgets, monitoring money circulate and reviewing companies supplied, and reporting to the DDPT.
- With the DDPT, helps the PC Uganda on-line studying platform (Learning Space), making certain that each one coaching and programming sources are uploaded, programs are up to date, and PCV/Ts have entry to the knowledge they want.
- Coordinates with GSO for data property stock administration with examine in and take a look at lists and the submission of ultimate stock of all PC property for trainings to GSO/DMO in a well timed method.
- Supports the Safety and Security Manager in making certain venues for trainings and different occasions are secure and safe. Reinforces Trainee and Volunteer roles and duties associated to non-public Safety and Security.
- Serves as sub-cashier or Occasional Money Handler.
- If designated, act as Point of Contact for venue contracts.
- Maintains and organizes coaching data.
The PSC could also be required to courier money and/or buy orders to varied distributors who furnish provides and /or companies to coaching websites, or different areas as directed by the Contracting Officer. The PSC may be required to courier money to PC trainees or Volunteers. The PSC is not going to be a procurement or disbursing official however will solely be appearing as an middleman between the Contracting or Disbursing Officer and the recipient. In the case of coping with distributors, the PSC is not going to train any procurement discretion regarding the provides or companies to be bought or the fee limits of those purchases; these might be decided by the Contracting Officer.
Monitoring, Reporting and Evaluation (MRE):
Co-ordinates and collects knowledge and knowledge from PCV/PCTs; and prepares and contributes to trainings utilizing the findings. The duties embrace:
- Works with the Monitoring, Evaluation and Reporting (MER) Specialist to conduct wants assessments prematurely of trainings and conferences.
- Works with MER Specialist to design and implement a coaching analysis course of that gives well timed and helpful data to tell each actual-time and changes to on-going trainings and classes realized for the subsequent coaching cycle. For instance, helps assemble a PST report and studies on language efficiency.
- Supports the evaluation of PCV/Ts, together with serving to the Deputy Director of Programming and Training (DDPT) in PST spherical-desk preparation and documentation.
- Coordinates and completes publish Status Report (SRs), and all different coaching associated studies.
Other:
- Periodically serves as publish obligation officer answerable for weekend and after-hour emergencies.
- Perform different duties as assigned by the CD, DPT or DDPT to help Peace Corps efficiently perform its mission in Uganda.
- Conducts periodic in-service coaching for employees with an purpose of enhancing their coaching expertise.
- Learn different P&T duties and again up different P&T positions as wanted.
- May function a PCV Committee employees level of contact.
- Performs every other duties as could also be assigned.
- Standard Roles and Responsibilities
- S&S: Ensures security and safety competencies are integrated and actively built-in in PST and IST packages. Ensures that the worldwide core classes are integrated into PST and that related employees take part. Evaluates and paperwork effectiveness of coaching, together with PCV/T progress on security and safety competencies. Working with CD, DPT, related PMs, and SSM/A, develops, assesses and redesigns competencies and coaching classes as required. Ensures that security and safety techniques for Pre-Service Training are in place, together with analysis of homestay websites and the orientation of host households. Provides coaching to trainers and different employees, practicum companions, native officers, and PCTs, concerning their roles and duties associated to PCV/T security and safety. Identifies and instantly communicates Volunteer security and safety considerations and points to the Safety and Security Manager (SSM) and the Country Director (CD). Participates within the design and implementation of the Emergency Action Plan (EAP). Acts as obligation officer, as wanted. Knowledgeable and supportive of Peace Corps security and safety insurance policies and procedures, together with the well timed reporting of suspicious incidents, individuals or articles.
- If there’s a time at publish, as a result of COVID-19 pandemic or for every other motive, when there are restricted or no Peace Corps Trainees and/or Volunteers (collectively known as “Volunteers”) at Peace Corps Uganda, the PSC could also be quickly assigned throughout that interval, as decided by the Peace Corps Country Director (CD), to hold out further duties and duties in furtherance of the targets of the Peace Corps in an effort to improve the flexibility of Peace Corps Volunteers to carry out capabilities below the Peace Corps Act, together with facilitating a secure setting to ensure that the profitable return or improve of Volunteers.
This short-term task could require the PSC to supply companies and/or help past what’s listed of their present Statement of Work (SOW). The companies and/or help could take many kinds, examples of which can embrace however will not be restricted to, coaching, offering administrative, technical, medical, and/or operational help, constructing on host nation packages, and many others. This short-term task additionally could require the PSC to supply these companies and/or help to people/organizations aside from these listed of their present SOW similar to host nation authorities, associate group(s), group member(s), employees, and/or contractors.
Logistics, Level of Effort & Duty Station
- The Duty station is the PC Uganda primary workplace in Kololo, Kampala. This place is full time and the candidate might be anticipated to hold out their duties throughout a 40 hour work week. Events require occasional work within the evenings and on weekends and holidays. May carry an obligation telephone.
- Land journey is required wherever Trainees and Volunteers obtain coaching or function Volunteers which at present is in all areas of Uganda besides Karamoja area. Certain sectors or initiatives could begin in few choose areas and develop or shift over time to new areas as decided by senior employees. Expect a mean of fifty% of time spent on coaching coordination journey. Most coaching occasions are carried out in areas exterior Kampala and different satellite tv for pc websites requiring in a single day keep for prolonged intervals of time.
- Some worldwide journey inside Africa and to the US could happen for trainings.
- Supervision Received: Supervised by and receives day-to-day steerage from the Deputy Director of Programming and Training below general stewardship of the Director of Programming and Training (DPT). For new, tough or uncommon duties, supervisors give instructions on aims and urged procedures. The Training Specialist is anticipated to take the initiative to satisfy established deadlines and doc and talk procedures to administration.
- Available tips: 1) Peace Corps Manual, 2) Foreign Affairs Manual 3) Instructions supplied by the DDPT, DPT and the Country Director
- Exercise of judgment: Broad train of judgment inside confines of job duties.
- Authority to make commitments: The Training Specialist is anticipated to analysis and counsel options throughout the confines of the job duties.
- Nature, stage and Purpose of Contacts: Works carefully with Program Teams, the Admin Unit, Director of Programming and Training, Peace Corps Trainees and Volunteers. Communicates in any respect ranges as required by the job duties.
- Time Required to Perform Full Range of Duties after Entry into the Position: 52 weeks
