Date of expiration: Tuesday, October 24, 2023 | Business Support Assistant Job Vacancy In Mozambique | WFP
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WFP wants applicants who share our humanitarian objectives and possess the highest levels of expertise and integrity. We actively promote diversity and gender balance in the hiring process, which is competitive. Particular encouragement is given to qualified female candidates to apply. - At any point of the hiring process, including the application, interview, processing, offer, training, and any other fees, WFP does not charge any money. False employment or job vacancy offers from the WFP that demand money in advance are illegal. WFP is not interested in knowing details about bank accounts. Any requests for such payments or information should be declined, and the WFP should be informed for its records and local law enforcement officials should take appropriate action.
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JOB OBJECTIVE
The goal of the WFP Mozambique External Relations unit is to increase public knowledge and comprehension of WFP’s efforts in Mozambique. Through a range of communication channels, it seeks to increase brand recognition and reach as many people as possible. The work of the Unit also encompasses cooperation with funders and work on WFP programs. In this sense, the Unit’s work spans a variety of duties, including crafting stories, engaging with the media, authoring and editing external papers, and producing creative content. WFP is looking for an enthusiastic person to help the WFP Mozambique External Relations section carry out the planned operations.
ESSENTIAL ACCOUNTABILITIES (not exhaustive)
Administration
- Provide secretarial support by planning and organizing meetings, creating record-keeping briefs and notes, performing research, and keeping track of follow-up activities.
- To ensure that information is organized, easily accessible to workers, and in compliance with all applicable standards and policies, keep an eye on the upkeep of records and databases.
- Help with budget(s) planning, monitoring, and reconciliation to make sure projected financial resources are utilized efficiently.
- Help the unit make travel arrangements and communicate with the administrative departments.
- Create MicroPurchase Orders (MPO) for visibility goods, coordinate with the procurement unit and suppliers as necessary, and serve as the point of contact for this purchase.
- Support the creation, distribution, and monitoring of donor and WFP visibility materials, and keep a current inventory of all created visibility items.
- as needed, carry out further related tasks.
Partnerships
- Keep an eye on the portfolio of private partnerships.
- Update the donor and partner databases.
- Salesforce Administration
- Participate with data entry into Salesforce to keep a current database of financing and cooperation opportunities between the public and commercial sectors.
- Information sharing and reporting
- Help with writing speeches, internal newsletters, talking points, fact sheets, and meeting briefs.
- Maintain a contact list of journalists and media to assist the communication officer in keeping the unit in regular and appropriate communication when necessary.
- As required, assist with the creation of company reports.
- assistance with the creation of important company reports (country briefs, situation reports)
MINIMUM STANDARD QUALIFICATIONS
- Education: Successful completion of secondary school. Political science, sociology, business administration, communications, or a similar subject post-secondary certificate or university degree is a plus.
- Experience: Five or more years of steadily increasing responsibility in the relevant business stream, as well as experience in general administrative work.
Information & Skills:
- Integrity is demonstrated by adhering to the principles and standards set forth by the UN.
- Shows sensitivity and adaptation to cultural, gender, religious, racial, and age differences; capacity to function in a multicultural workplace under pressure and with little supervision.
- Ability to communicate effectively with external stakeholders, a client-focused approach, and a willingness to assist other units and coworkers as required.
- understanding of layout programs and computer tools. outstanding proficiency with Word, Excel, PowerPoint, etc. Excellent English and Portuguese writing and speaking abilities for official communications.
- ability to contribute to knowledge management and organized
Language: Proficient in both Portuguese and English, both orally and in writing.
WE MATTER IN OUR BEHAVIOR: WFP LEADERSHIP FRAMEWORK
- sets a good example and has integrity
- Lives the WFP principles and exemplifies humanity and integrity by caring for others.
- drives outcomes and follows through on commitments
- fulfills promises and changes with ease.
- encourages inclusiveness and teamwork
- has a culture of learning and personal development and is inclusive and collaborative.
- Thinks Strategically
- demonstrates a commitment to obtaining viewpoints, weighing choices and dangers, and putting forth novel ideas.
- Creates and Manages Long-Term Partnerships
- builds and maintains external partnerships and works with partners to achieve shared goals.
CONDITIONS AND TERMS
- Contract Type: Level 5 Service Contract
- Assignment: Maputo
- Timeframe: 12 months
- Only citizens of Mozambique are eligible for this position.
- Women and individuals with disabilities who meet the requirements are strongly encouraged to apply.
- END DATE: October 23, 2023
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