Deadline is on 25th October 2023 | Assistant Procurement Job Vacancy In Entebbe Uganda | UN Careers
- Procurement Assistant, FS5 Posting Title
-
Procurement Assistant Department/Office: Department of Operational Support Job Code Title: - Station of duty: ENTEBBE
- 26 September 2023 through 25 October 2023
- Number of the Position: 23-Procurement-DOS-218602-R-Entebbe (O)
- Personnel Exercise None
- Integrity, professionalism, and respect for diversity are among the tenets of the United Nations
- Assistant Procurement Job Vacancy In Entebbe Uganda | UN Careers
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Responsibilities
The procurement assistant will be in charge of the following tasks within the scope of their authority:
- In order to ensure the application of the best value for money principle, review, record, and prioritize purchasing requests; obtain additional information and/or documentation as necessary; assist requisitioners in creating scope of work and specifications of goods and services; and teach them how to develop the source selection plan.
- Develop and complete the source selection plan.
- Do some market research. Determine and suggest sources for purchases; publish the tender requirements for requests for proposals (RFPs) and invitations to bid (ITBs) on the website of the UN Procurement Division.
- Create tender documents (such as invitations to bid, requests for proposals, and requests for quotes) in accordance with the specifications and procurement costs involved.
- After initial screening, send technical suggestions to the requisitioners or the Technical examination Committee (TEC) for examination, and then get in touch with them to follow up to hasten the evaluation process.
- examines technical reports obtained from request offices;
- assemble information from quotations, proposals, and bids, and prepare and analyze abstracts of offers to assess which supplier might provide the needed goods or services under the best conditions and for the least amount of money;
- Prepare presentations for CPU review and approval, present them to the Local Committee on Contracts LCC and I or the Headquarters Committee on Contracts (HCC) in regard to any proposed contract awards that would go beyond the scope of the Procurement unit’s authority, and then ask the LCC and/or HCC for a recommendation for approval.
- Participate in more complex, higher-value purchasing activities with the appropriate officers.
- Draft lease agreements, blanket purchase agreements (BPAs), amendments to the contract, and service/project contracts, Prepare a Statement of Awards and make sure contracts and BPAs are renewed on schedule.
- Address any concerns or difficulties with the given goods. I performed services, including preparing, signing, and returning vendor forms for undesired services and/or goods obtained. I also checked contracts, purchase orders, and the items received for irregularities.
- Review and assess the performance of contractors and vendors, find any flaws, and make the necessary recommendations to the Vendor Review Committee for the suspension and/or exclusion of those who don’t meet expectations from doing business with the Field Mission in the future.
- Watch over POs and contracts, keeping track of follow-up tasks and making sure that goods and services are delivered on schedule; if necessary, raise a change order.
- Maintain constant communication with the other Procurement Sections/Units to guarantee that contracts/purchase orders are timely renewed; follow up with the requisitioner to ensure that the order/contract is complete; submit a vendor performance report; and take appropriate action.
- Maintain pertinent internal databases and files, keep track of any contracts, explain the rights and obligations of contracts to the appropriate contract management officials and end users, and monitor deadlines (such as delivery dates, expiry dates, renewal dates, etc.). When necessary, take prompt action to ensure prompt delivery.
- supervise, assign, and evaluate the work of less experienced workers.
- carry out other tasks as directed.
Competencies
Professionalism:
Understanding of all phases of international procurement procedures and operations utilized in contracting for a variety of goods and services, as well as of internationally recognized procurement standards. demonstrates professional competence and subject matter mastery; is diligent and effective in meeting commitments, adhering to deadlines, and producing results; is motivated by professional rather than personal concerns; demonstrates perseverance when faced with difficult problems or challenges; and maintains composure under pressure. assumes responsibility for incorporating gender ideas and making sure that men and women participate equally in all aspects of the workforce.
Organizing and Planning:
creates precise objectives that are congruent with chosen tactics. Determines what tasks and activities are most important; modifies priorities as necessary. Appropriate time and resources are allotted for the completion of the work. identifies dangers and incorporates backup plans into preparation. observes and modifies strategies and actions as necessary. effectively utilizes time.
Intent on the Client:
considers all individuals who receive services as “clients” and tries to understand their perspective. builds and maintains successful relationships with clients by earning their respect and trust. determines the needs of clients and connects those needs with suitable solutions.
to stay informed and foresee issues, keeps an eye on ongoing events both inside and outside the clients’ environment. informs clients of project developments and obstacles. meets the deadline for delivering the client’s ordered goods or services.
Education
- You must have a high school diploma or its equivalent.
Job-Specific Requirements
- supply chain accreditation from organizations like the Chartered Institute of Purchasing and
- It is necessary to have supply certification (CIPS Level 4) or an equivalent.
Experience at Work
- eight years or more of progressively responsible expertise in contracting, procurement
- It is necessary to have experience in management, contract administration, logistics, supply chain management, or a related field.
- three years’ worth of expertise handling international tenders in the procurement industry
- Exercises to award contracts must have taken place during the last eight years.
- It would be ideal to have prior knowledge of using procurement information systems like SAP.
- knowledge of many sorts of complex, high-value contracts, as well as
- Services and products are desired.
- Experience with the policies and practices of public sector procurement is preferred.
- Knowledge of the procedures and processes for purchasing goods and services to support the execution of UN field missions’ activities and programs
- It is preferable to have the Common System or some analogous international body.
- knowledge of gathering, preparing, and cleaning data, as well as selection and development
- It would be ideal to include transportation, purchasing, and/or supply chain management visualizations and KPIs that facilitate simple user communication and interpretation.
Languages
- The official working languages of the UN are English and French. English proficiency is necessary for the role advertised. It would be ideal to know another official UN language.
Assessment
- An assessment exercise and a competency-based interview may both be used to evaluate competent individuals.
Particular Notice
- Employees are governed by the Secretary-General’s decisions and are subject to his or her assignments. All employees are expected to transition into new roles at various points in their careers in accordance with established policies and guidelines.
On the deadline date, all job postings listed on the Careers Portal will be deleted at 11:59 p.m. (New York time).
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