Date of Closing: 10/16/2023, 11:59 p.m. UTC | E T Temporary Office Support Job Vacancy In Morocco Rabat | World Bank
- Temporary E T
- Requisition 24421
- Business: World Bank
- Sector: Office and Administrative Support
- Level: ET2
- Term One year and 0 months
- Type of Recruitment: Local Recruitment
- Place: Rabat, Morocco
- Language(s) needed: English, French, Arabic
- Favorite Language(s):
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Description
Do you desire to develop a profession that is actually valuable? You have a fantastic opportunity to assist our clients in overcoming their most pressing development challenges by working with the World Bank. The International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA) are the two organizations that make up the World Bank. It is a worldwide development cooperative that has 189 member nations as owners. The World Bank, the largest development bank in the world, supports middle-income and creditworthy low-income nations by offering loans, guarantees, risk management instruments, and advisory services, as well as through coordinating solutions to local and international problems. Visit the World Bank website.
responsibilities and roles:
The chosen applicant will be tasked with supporting a number of sectors in addition to undertaking duties related to the Unit’s overall work program for which ad hoc assistance may occasionally be required. The ETT-Team Assistant will be required to:
•Offer support at various levels for setting up conferences, workshops, conference calls, and meetings. This includes handling administrative and logistical arrangements, putting together meeting materials, sending out invitations, and following up.
•Prepare, evaluate, edit, and format project documentation in accordance with Bank and Regional standards; also, keep a logical filing system to make sure that all project documents are filed and cited correctly.
•Work with the right software to create project/product timeframes.
•Conduct ad hoc investigations, look into standard and non-standard databases, locate and study different information sources, and retrieve, manipulate, and present data.
•Respond to and manage a variety of in-depth and diverse enquiries, setting priorities and choosing the best course of action when several options are available, and produce correspondence on a variety of subjects.
•Organize and coordinate the meeting schedules for task teams (and visiting missions both before and after they arrive in the country).
•When the task team leader and other team members are not present, handle internal and external enquiries about the status of projects.
•Keeps up-to-date contact phone/address lists for project/product contacts and distributes team papers.
•Report on, track, and extract statistics on disbursements for ongoing projects.
•Translate brief texts from English to Arabic and Arabic to English that are pertinent to the team’s work, such as articles, reports, and memos.
•Organize and maintain the SharePoint filing system.
•Writes standard communication and edits documents for grammar, punctuation, and style.
•Record, distribute, and keep track of all communications and meeting minutes.
•Coordinates workloads while taking priorities into account, keeps an eye on developments, and relays information to the proper staff both inside and beyond the immediate work unit, including representatives from outside the Bank Group.
•Complete ad hoc tasks and, as needed, offer assistance and support to other unit employees.
Selection Standards
•Minimum Education/Experience: Bachelor’s degree and two years of related experience, or an equivalent mix of education and experience.
•Exceptional IT skills (Excel, Outlook, PowerPoint, Word).
•Excellent interpersonal, organizational, and communication (written and oral) abilities in Arabic, French, and English.
•The ability to communicate diplomatically with people at all levels, both inside and outside the Bank.
•Excellent analytical abilities and a track record of paying close attention to detail.
•A strong sense of teamwork, initiative, dependability, and readiness to assist others in achieving unit goals.
•A background in organizing and organising events.
•The ability to write routine communication, including memos, minutes, and answers to inquiries, as well as revise and proofread it to ensure proper grammar, punctuation, and style.
Core Competencies of the World Bank Group
- With a motivated and dedicated team, we take pride in being an equal opportunity and inclusive company that does not discriminate on the basis of gender, gender identity, religion, race, ethnicity, sexual orientation, or handicap.
- Discover more about the World Bank and IFC, our values, and motivational tales.
- The chosen candidate will be given a one-year appointment, renewed at the World Bank Group’s discretion, with a lifetime ET appointment maximum of three years. When calculating the lifetime limit, an ET appointment that doesn’t last the whole year counts as a full year. Future ET appointments are not available to former or current ET employees who have completed all or a portion of their third-year ET appointment.
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