Program Assistant | world bank

Deadline: August 8, 2023 | Program Assistant | world bank

Job #:	req23719
Organization:	World Bank
Sector:	Administration/Office Support
Grade:	GC
Term Duration:	3 years 0 months
Recruitment Type:	Local Recruitment
Location:	Cairo,Egypt
Required Language(s):	English [Essential]; Arabic [Essential]
Preferred Language(s):
Closing Date:	8/9/2023 (MM/DD/YYYY) at 11:59pm UTC

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 Description

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges.

Background

MNC03 is the country department managing the Egypt, Yemen, and Djibouti country programs. The WBG is a major development partner for all three countries. A rich program of knowledge and analytical work underpins our engagement in all three countries. In Egypt, the Country Partnership Framework (CPF) was approved by the Bank Board in March 2023. The CPF puts the people of Egypt at the center of the strategy in pursuit of three high-level outcomes (HLOs): (1) more and better private sector jobs; (2) enhanced human capital outcomes; and (3) improved resilience to shocks. In addition, the CPF outlines two cross-cutting themes—governance and citizen engagement, and women’s empowerment. The CPF adopts a flexible approach to lending, with a financial envelope of US$7 billion (US$1 billion per year from IBRD and about $2 billion investments by IFC during the entire CPF period), in addition to investments from MIGA.

The MNC03 program is managed out of the Egypt country office. The Egypt Country Office has about 80 staff and works as a regional hub for some other functions also. The Yemen program is headed by a Country Manager currently based in Amman (plans to move to Yemen when security situation permits). The Djibouti Country Office is headed by a Resident Representative.  The Country Director is based in Cairo and is supported in Cairo by 4 Programs Leaders as well as two Senior Operations Officer. In addition, in HQ, the office includes a Senior Operations Officer, Country Officer and a Program Assistant. 

The Egypt Country Office is seeking to recruit a highly motivated Program Assistant to provide effective and efficient administrative support to the assigned departmental team. 

If the selected candidate is a current Bank Group staff member with a regular or Open-Ended appointment, s/he will retain his/her regular or Open-Ended appointment.  All others will be offered a 3-year renewable term appointment.

Roles & Responsibilities:

The selected candidate will be assigned to support a set of sectors, as well as for tasks associated to the Unit’s overall work program for which ad-hoc support may be needed from time to time, the Program Assistant will be expected to:

•Provide assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up.

•Prepare, review, edit and format project documentation according to Bank and Regional guidelines, as well as maintain a coherent filing system ensuring that all projects documents are properly filed and referenced.

•Participate in developing project/product timelines, using appropriate software.

•Undertake ad hoc inquiries, investigate standard and non-standard databases, identify and research various sources of information, retrieve, manipulate and present data.

•Respond and handle a wide range of extensive and diverse inquiries, prioritizing and making decisions when multiple courses of action are possible and prepare correspondence on a range of topics.

•Provide administrative support, organize, and manage meeting schedules for task teams (and visiting missions before and while they are in country).

•Manage internal and external inquiries related to the status of projects in the absence of task team leader and team members.

•Maintain current distribution lists, phone/address lists of project/product contacts, and distributes documents for the team. 

•Extract, monitor and report on disbursement data for active projects.

•Translate short documents from English/Arabic and Arabic/English relevant to the work of the team, such as reports, memos, articles, etc.

•Organize and maintain filing system in WBDocs.

•Process all travel requests for relevant consultants. 

•Drafts routine correspondence and proofreads materials using proper grammar, punctuation, and style.

•Record, disseminate and track all correspondences and minutes of meetings.

•Coordinates schedules taking priorities into account, monitors changes, and communicates the information to appropriate staff inside and outside the immediate work unit, including officials outside the Bank Group. 

•Undertake ad-hoc assignments and provide support to other staff in the unit as required.

Selection Criteria

•Minimum Education/Experience: Bachelor’s Degree with at least 5 years of relevant experience, or the equivalent combination of education and experience. 

•Excellent IT skills (MS Word, PowerPoint, Excel, Outlook).

•Excellent interpersonal, communication (both written and oral Arabic and English) and organizational skills.

•Ability to deal tactfully with contacts at all levels, both inside and outside the Bank.

•Strong analytical skills and proven attention to details to ensure high professional standards.

•Team player with a high degree of motivation, initiative, reliability, and willingness to help others to meet the unit’s work objectives.

•Experience in event planning and organization.

•Ability to draft routine correspondence (memoranda, minutes, responses to queries) and edit and proofread correspondence, ensuring proper grammar, punctuation, and style.

More Information:

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Program Assistant | world bank