Senior Procurement Assistant Budapest Hungary (UNHCR)

Closing date: Friday, 4 August 2023 | Senior Procurement Assistant Budapest Hungary

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• Hardship Level: H (no hardship)
• Family Type: Family
• Family Type: Family
• Residential location (if applicable): Grade: GS5
• Staff Member / Affiliate Type: General Service
• Reason: Regular > Regular Assignment
• Remote work accepted: No
• Target Start Date: 2023-08-01
• Job Posting End Date: August 4, 2023
• Standard Job Description: Senior Procurement Assistant

Organizational Setting and Work Relationships

The Senior Procurement Assistant provides procurement support to all activities pertaining to the procurement function including planning, tendering, evaluation, award and contract administration within the area of responsibility (AoR).

The incumbent is supervised by a relevant higher-level position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices, UN agencies, NGOs, government partners and commercial contractors in the area to facilitate performing the procurement function. The duty of the incumbent is to support procurement management within the geographical area covered while exercising efficiency in the use of those resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

•  In compliance with procurement rules and procedures, support the related procurement activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
•  Apply UNHCR’s sourcing & procurement strategy when planning and/or purchasing commodities and services.
•  Examine purchase requisitions to ensure conformity and liaise with requesters when necessary.
•  Prepare Requests for Quotation as well as formal tender documents.
•  Actively support Evaluation Committees within the AoR.
•  Produce bid tabulations and prepare Purchase Orders for approval.
•  Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.

• Provide information on all procurement activities within the AoR.
•  Provide guidance on procurement activities by Partners, as well as evaluation of Partners’ procurement capacity. Participate in Multi-Functional Teams (MFTs) formally reviewing Partners’ qualification.
•  Support CBI activities within AoR.
•  Maintain accurate and comprehensive records on procurement activities and provide reports and updates periodically, and on request. Compile statistical information on procurement related matters that will assist in decision making.

In the Regional Bureaux

•  Track global Procurement KPIs for the region and assist in preparation of regional ones, as required.
•  Monitor all periodic and ad-hoc procurement exercises set by Regional Bureau or HQ and provide relevant reports to senior managers.
•  Contribute to the elaboration of the procurement plan for the Regional Bureau.
•  Assist Country Operations in MSRP management within the AoR.

In the Country Operations

•  Ensure local liaison to effectively support procurement activities.
•  Assist in procurement management of goods and services according to UNHCR rules and regulations as well as country-specific SOPs;
•  Assist in vendor evaluation and preparation of submissions to relevant CoCs.
•  Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

For G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Field(s) of Education

Not applicable

Certificates and/or Licenses

• Supply Chain, Procurement, Administration,
• Economics, Law, Engineering
• (Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience

• Essential
• Not specified
• Desirable
• Not specified

Functional Skills

• SC-Supply Planning
• SC-Public procurement
• IT-Computer Literacy
• SC-PeopleSoft Supply Chain Management
• SC-Customs clearance
• SC-Logistics
• SC-Asset Management
• SC-Fleet Management
• (Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.

For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.

Visit UNHCR CAREERS For More Information

Senior Procurement Assistant Budapest Hungary